107 Administrative Supervisor jobs in Thailand

Position:Administrative Supervisor

Working Location:Amata City Industrial Estate, Chonburi Province.

About us

Essilor Optical Laboratory (Thailand) Co., Ltd. is part of EssilorLuxottica.

EssilorLuxottica, a fully integrated player, is a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world's evolving vision needs and the global demand of a growing eyewear industry.

Our unique business model and relentless pursuit of operational excellence ensure that consumers everywhere have access to products that have been rigorously tested to meet internationally recognized standards, from the simplest pair of glasses to the most sophisticated custom-made lenses and branded eyewear.

For more information, visit 

Why work with us

People is the key success factor for EssilorLuxottica.

It is the key reason we strive to hire the best, invest in talented people, and develop them to their maximum potential.

To promote employee health and well-being, we offer the following benefits:

■ Great compensation and benefit

■ 5 working days a week with Flexible working hours

■ Health and life insurance

■ Company shuttles more than 10 routes

■ Lens and Frames special price for employee

■ Domestic and international mobility opportunities

■ Essilor shares for employees with contributions from the company

■ Wide range of courses, training and career opportunities.

■ Our work environment is business casual, diverse, and open. We encourage you to be yourself.

Your day as an Administrative Supervisor

This position is responsible for managing a wide range of administrative responsibilities. This position is essential in ensuring the efficient operation of both the HR function and the company's overall administrative needs such as company shuttle, uniform, office equipment, car parking and maid.

To do so, you will be in charge of:

■ Monitor and assist in the management of accruals and other administrative matters.

■ Monitor and maintain all of the Office's facilities including workstations to ensure the sufficiency and good conditions of all office equipment such as meeting room facilities, stationery and others.

■ Monitor and maintain all of the office's services such as car parking, maid service, canteen, shuttle service operations, nursing room and others to ensure that all assignments are carried out efficiently.

■ Review and monitor price variation, supplier selection, supplier delivery and quality performance.

■ Improving and implementing the policy related to office admin activities and company-provided items.

■ Manage the annual budget of office facilities and operations relating to admin.

■ Improve and implement the policy regarding office administrative activities, as well as company-provided items for staff, such as car parking and company shuttle policies.

■ Manage the annual budget of office facilities and operations.

■ Coordinating facility maintenance, repairs and renovations to ensure a safe and functional work environment (including onsite service support if needed).

■ Check or update the legal documents by dealing with the legal team such as rental contracts.

What do we ask from you?

Required Qualifications (must have)

■ Bachelor's Degree in Business Administration, Human Resources, Political Science, Social Science, or a related field.

■ Minimum 7 years of experience in office administration, facility management, or related functions.

■ Strong understanding of administrative operations, including budgeting, vendor management, and office services.

■ Proficient in Microsoft Office Suite; familiarity with SAP and Oracle is a plus.

■ Good command of English, both written and spoken.

■ Strong attention to detail and ability to manage tasks independently while prioritizing according to business needs.

■ Excellent communication and interpersonal skills, with the ability to interact effectively across all levels of the organization.

■ Pleasant personality with a strong service mindset.

■ Ability to analyze costs, monitor service quality, and manage contracts.

■ Basic knowledge of legal documentation processes (e.g., rental contracts).

■ Experience in managing company-provided services such as shuttle, uniforms, and car parking policies.

Preferred Qualifications (good to have)

■ Overseas working experience and/or working experience in a Western company is preferable.

■ Gained TOEIC score above 700 or a similar English proficiency test result is preferable.

■ Prior experience in a manufacturing company with more than 1,500 employees.

We empower our people to create a brighter future. .

Every day, EssilorLuxottica's 180,000 employees in 150 countries work towards a common mission to help people see more and be more.

IF YOU WANT TO BE A PART OF CREATING A BRIGHTER WORLD, JOIN US

Job summary

Responsible for overall HR/ADM related affairs, and make sure sufficient logistics services or supply are delivered to both internal and external customers.

Responsibilities

• Logistics service for customer and foreigner colleague (e.g. booking hotel, van arrangement, etc.).

• Handle the tasks assigned by CEO.

• Supervise and allocation tasks to subordinates.

• Apply and renew the certificates related to corporation business, business license annual review, organization code annual review and other change application according to business requirement, as well make sure above licenses are effective.

• Formulate, modify, release, and implement department management procedures.

• Supervise subordinates to finish materials planning, purchase and management (e.g. stationery, working clothes/shoes, cleaning articles, etc.).

• Organize/provide logistics service to corporation activities (e.g. annual dinner, outing etc.).

• Organize or provide sufficient training to subordinates according to relevant requirements.

• ADM related quarterly budget application and control daily expense to be within budget.

• Manage the drivers and be responsible for vans arrangement and management, supervise the maintenance and preventative maintenance of the vans.
• Official documents, contract etc. management and departmental data statics, record and report.
• Follow-up of canteen problems, including but not limited to regular organization of catering committee meetings, daily dynamic supervision and feedback on a timely manner
• Pest control /cleaning management: cleaning daily work arrangement and supervision, cleaning arrangement/supervision, cleaning and workshop cleaning record form and other administrative control record forms audit and filing.

• Update and issue administrative documents

• Deal with other assignments assigned by superior.

Qualification

• Bachelor's degree in HR or Administrative management or related field.

• At least 5 years of experience in supervisor level or relative work experience

• Work experience:

• Good interpersonal and communication skills at all levels.

• Able to work in a multi-national and multi-culture environment.

• Good leadership, managerial, mentoring and counseling skills

• Responsible, organized and professional in handling confidential information.

• Fluent in English and Thai

Working Conditions

• Working Days: Monday to Friday
• Working Hours: 08:30 – 17:30
• Uniform: Not required
• Company Transportation: Not provided
• Canteen: Available (note: no food vendor on-site)

Benefits

• Fixed Bonus
• Variable Bonus
• Group Insurance
• Provident Fund

About the role

Are you an experienced Office Manager looking for a new challenge? FirExStop Company Limited is seeking a talented individual to join our team as an Office Manager based in Bang Bo Samut Prakan. The role involves efficiently managing overall office operations, including human resources functions, basic accounting tasks, and general administration. It also requires applying prior experience in fire protection systems to ensure compliance with related standards.

What you'll be doing

• Oversee general office administration, equipment, and asset management.
• Coordinate with contractors, suppliers, and external service providers.
• Maintain systematic filing and documentation processes.
  • Manage recruitment and onboarding processes for new hires.
• Maintain employee records, leave tracking, performance evaluations, and other HR documentation.
• Handle payroll processing, social security contributions, and related tax filings (e.g., PND.1).
• Review financial documents, including receipts, tax invoices, and billing statements.
• Liaise with external accounting firms or auditors.
• Assist in compiling accounting data for monthly and annual tax submissions.
• Utilize experience in managing or supervising fire protection systems (e.g., alarm systems, sprinklers, fire extinguishers).
• Coordinate safety inspections with relevant agencies or service providers.
• Develop and conduct emergency evacuation and safety training for staff.
• Maintain documentation and reports related to fire safety compliance.
• Possess knowledge and experience in managing or overseeing fire protection systems such as alarm systems, sprinklers, fire extinguishers, etc.
• Coordinate with relevant authorities or service providers for safety system inspections.
• Maintain documentation and reports related to safety measures and compliance.

What we're looking for

• Bachelor's degree in business administration, Management, Accounting, or related fields.
• Minimum 1 year of experience in Office Management or similar roles.
• Proven experience in fire protection system management or involvement in related projects.
• Proficient in Microsoft Office and basic accounting systems.
• Strong communication, coordination, and team management skills.
• Strong analytical and problem-solving abilities.
• Able to communicate effectively in English, both spoken and written.
• Proficient in Microsoft Office, online sheets, and CRM systems
• Fire safety certifications or training are considered an advantage.

Business Hours

Monday – Friday, from 09.00 – 18.00 hrs.

Public Holidays

Comply with the announcement of the Bank of Thailand.

Position: Office Manager

SRP is seeking a highly organized and proactive Office Manager to coordinate administrative activities and ensure the smooth running of our office operations. This role is key to fostering a productive and professional work environment, while supporting internal communications and maintaining administrative efficiency. The Office Manager will work closely with the Managing Director of SRPS, Executive Director, and Secretariat team. Discretion and confidentiality are essential to this role.

About the Sustainable Rice Platform (SRP)

The Sustainable Rice Platform e.V. (SRP) is a global multi‐stakeholder alliance comprising over 100 institutional members from the public, private, research, civil society and the financial sector. SRP is registered as a not-for-profit member association working to transform the global rice sector by improving smallholder livelihoods, reducing the social, environmental and climate footprint of rice production, and by offering the global rice market an assured supply of sustainably produced rice.

SRP works together with its members and partners to transform the global rice sector. SRP promotes resource-use efficiency and climate change resilience in rice systems (both on-farm and throughout value chains) and pursues voluntary market transformation initiatives by developing sustainable production standards, indicators, incentive mechanisms, and outreach mechanisms to boost wide-scale adoption of climate-smart, sustainable best practices among small farmers. See

Roles and responsibilities

• Schedule and coordinate meetings and appointments within the office

• Organize and manage general office maintenance

• Lead coordination of Board meetings, including:

• Preparing meeting materials and presentations

• Drafting and recording minutes

• Managing logistics, invitations, registration tracking

• Experience in supporting governance-related processes, particularly in planning and executing General Assembly (GA) meetings, including:

• Organizing elections (e.g., Board or Committee members)

• Managing nomination and voting procedures

• Preparing and distributing meeting documentation (agenda, presentation, minutes)

• Coordinating with members, election committees, and stakeholders

• Preparing background materials and follow-up documents

• Maintain effective office systems, including data management and filing

• Provide general administrative support to the Secretariat Team

• Plan and coordinate in-house and off-site activities (e.g., project meetings, workshops, webinars and conferences)

• Arrange travel, visas, and accommodations for the Board Committee

• Screen phone calls, emails, and mail; handle correspondence on behalf of the Managing Director and Executive Director when needed

• Act as a liaison with members, partners, vendors, and internal teams

• Greet and support visitors professionally

• Oversee office condition and coordinate repairs or improvements

• Coordinate with the IT department regarding office equipment and tools

Required qualifications, competences and experience

• Bachelor's degree in business administration

• At least 5 years of professional working experience in a similar position in Thailand.

• Capable of working under pressure, both in a multitasking position and in a multicultural environment

• Good leadership and communication capabilities – to be able to effectively manage and communicate with staff at all levels of the organisation; mentoring competencies and experience are an advantage

• Possess excellent interpersonal and communication skills

• Demonstrate flexibility, initiative, and a proactive attitude

• Be highly attentive to detail with strong problem-solving skills

• Be comfortable working across diverse cultural and professional environments

• Be proficient in Microsoft Office Suite, Google Workspace, Power Point Presentation and project/database management tools

• Have prior experience as an Office Manager, Administrative Assistant, or in a similar role

• Understand office administrative responsibilities, systems, and procedures

• Have strong time-management skills with the ability to multitask and prioritize

• Be creative and suggest process improvements where applicable

• Problem-solving skills – to be able to identify and resolve issues

• Time management skills – to ensure deadlines are met

• Bring high energy and enthusiasm to the team

Reporting and working arrangements:

This full-time position will report to the Managing Director, SRP (Services) Co., Ltd. who, together with 13 staff members, are based at the SRP's global Secretariat, located in the Sathorn area, Bangkok.

Application:

Please submit your application including cover letter and CV to only shortlisted candidates will be contacted.

About the job

Join an exciting new start-up company focused on using the most reliable AI Engine to revolutionize logistics operations. Actionable insights and real-time predictions for reliability, efficiency, transparency, and cost savings. This is why a cool pack of innovators and problem-solvers got together to fix the ongoing supply chain challenges across the globe. Our mission is simple – to bring supply and demand much closer together through intelligent data analytics, automated workflow and continuous process improvements.

You will

· Manage vendors and support staff

· Post recruiting advertisements, review resumes, forward to hiring managers

· Arrange travel, temporary and long-term living accommodations

· Manage inventory and place supply orders

· Investigate and negotiate for best price and value for hired services

· Assist Business Manager and General Manager as needed

· Assist Operations VP managing customer service team

We're looking for someone who has:

• Bachelor of Business Administration or Accountancy with 4+ years of office management experience required.
• Leadership, teambuilding, and mentoring skills
• Strong communication, interpersonal, and resolution skills
• Attention to detail, Critical thinking and problem-solving skills
• Personnel and project management skills
• Flexible thinking, including the ability to pivot and try new approaches as needed
• Organizational, planning and documentation skills
• Ability to work on multiple projects in various stages simultaneously
• Experience with software, including Outlook, MS 365, MSWord and Excel
• Desire to work in a fast-paced, high-energy environment
• Ability to prioritize and demonstrate discipline in achieving goals
• Strong written and verbal communication skills in Thai and English

Position Overview

The Office Manager (HR & Administration) is responsible for ensuring the smooth operation of the office, managing day-to-day administrative functions, and supporting the company's human resources activities. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple priorities. The Office Manager will act as the central point of contact for employees, management, and external stakeholders to maintain a professional and efficient working environment.

Key Responsibilities

Office Administration

• Oversee daily office operations, including facilities management, office supplies, and vendor relationships.

• Manage correspondence, filing systems, and record keeping (both physical and digital).

• Ensure compliance with company policies, health & safety standards, and local regulations.

• Coordinate travel arrangements, visas, accommodation, and logistics for staff and visitors.

• Support senior management with scheduling, meeting coordination, and reporting.

Human Resources

• Manage employee records, contracts, and compliance with labor laws.

• Coordinate recruitment activities, including posting job ads, screening candidates, and scheduling interviews.

• Support onboarding and induction of new hires.

• Monitor attendance, leave records, and performance review schedules.

• Assist in drafting HR policies, employee handbooks, and communications.

• Act as the first point of contact for employee queries, grievances, and welfare matters.

Finance & Compliance Support

• Liaise with accounting and finance teams to support payroll and HR-related payments.

• Maintain confidentiality and data protection in line with company and legal requirements.

Team & Culture

• Support internal communications, team events, and staff engagement initiatives.

• Promote a positive and professional office environment.

• Work closely with management to implement company values and culture.

Qualifications & Skills

• Bachelor's degree in Business Administration, HR, or related field preferred.

• Proven experience (3–5 years) in office management, administration, or HR.

• Strong understanding of labor laws and HR best practices.

• Excellent communication and interpersonal skills.

• Excellent written and verbal communication skills in English are required.

• Strong organizational and time management skills with the ability to multitask.

• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).

• Discretion, integrity, and ability to handle confidential information.

Key Competencies

• Leadership & Initiative: Ability to work independently and take ownership of responsibilities.

• Problem Solving: Quick to identify issues and provide effective solutions.

• Attention to Detail: High level of accuracy in handling HR records and office matters.

• Collaboration: Works effectively across departments and with external partners.

• Professionalism: Represents the company with integrity and a positive attitude.

1. Office Operations & Facility Management

• Oversee the day-to-day office operations, ensuring cleanliness, organization, and maintenance
• Serve as the main point of contact for office vendors, contractors, and service providers
• Monitor and manage office expenses, utilities, equipment, and supply inventory

2. Executive & Administrative Support

• Support internal communications and staff coordination across teams
• Monitor and organize incoming emails or post mails and ensure timely follow-up
• Assist in the planning and organization of company events, meetings, off-sites, and celebrations

3. Records & Document Control

• Generate and manage reports related to office spending, HR admin, and procurement
• Support implementation and maintenance of office systems (e.g., digital filing)

4. Interdepartmental Coordination in a Regulated Industry

• Work closely with the Tech, Legal, and Compliance departments for document flows and audits
• Ensure adherence to regulatory standards specific to digital assets and fintech (e.g., SEC filings)

• Bachelor's degree in Business Administration, Management, or a relevant field
• Minimum 3-5 years of experience in Office Management or Administrative roles
• Experience in digital asset, fintech, startup, or technology environment is highly preferred
• Fluent in English and Thai with strong verbal and written communication skills
• Proficient in Microsoft Office, Google Workspace, and modern workplace tools

• Familiarity with Blockchain, Cryptocurrency, and Web3 terminology and operations
• Experience using Notion,Lark, Trello, or similar tools
• High attention to detail, proactive problem-solver, able to handle multiple priorities
• Strong
• Professional, service-minded and dependable with strong organizational and interpersonal skill

Job Description

Position:
Office Manager (Project Administration Manager)

Location:
Project Site – Phuket, Thailand

Job Summary

The Office Manager (Project Administration Manager) is responsible for overseeing site-based administrative operations, coordinating project documentation, handling procurement activities, and supporting CSR initiatives. This role requires strong organizational skills, excellent communication in both Thai and English, and the ability to build effective relationships with local authorities, partners, and key stakeholders in Phuket.

Key Responsibilities

• Manage day-to-day administrative operations at the project site.
• Coordinate and maintain accurate project documentation, contracts, and correspondence.
• Support procurement activities including vendor sourcing, price comparison, issuing purchase orders, and coordinating with suppliers.
• Liaise with internal project teams, contractors, local government, and provincial stakeholders to ensure smooth project execution.
• Plan, organize, and coordinate CSR (Corporate Social Responsibility) initiatives and community engagement activities.
• Act as the key point of contact for meetings and communications with provincial representatives, partners, and community leaders.
• Prepare professional documents, meeting minutes, presentations, and reports in both Thai and English.
• Oversee site office facilities, supplies, and vendor management to ensure efficient operations.
• Support scheduling, logistics, and coordination of site-based project activities.
• Handle confidential and sensitive information with integrity and discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 5 years of experience in office management, project administration, or procurement roles.
• Experience in site-based administrative or project support is preferred.
• Strong skills in procurement processes, vendor management, and basic contract administration.
• Excellent interpersonal and communication skills with the ability to liaise effectively with government authorities, local communities, and business partners.
• Proficient in MS Office (Word, Excel, PowerPoint) and general administrative systems.
• Fluency in both Thai and English (written and spoken).
• Based in Phuket or willing to work at the project site.

Ripples คือเอเจนซีด้าน TikTok และ Social Commerce อันดับ 1 ของประเทศไทย โดยเราสร้างยอดขาย (GMV) สูงสุดเป็นอันดับ 1 จากพาร์ทเนอร์กว่า 300 ราย เราให้บริการแบบครบวงจรด้านอีคอมเมิร์ซ ไม่ว่าจะเป็นการวางกลยุทธ์ การสร้างคอนเทนต์ ไลฟ์ขายของ ไปจนถึงการทำ Performance Marketing โดยเน้นช่องทาง TikTok, Shopee และ Lazada

ในเวลาเพียง 1 ปี เราเติบโตจากทีมเล็กๆ 20 คน สู่ทีมขนาดกว่า 200 คน พร้อมกับการเป็นพาร์ทเนอร์กับแบรนด์ชั้นนำทั้งในประเทศและระดับโลก เพื่อเปลี่ยนแปลงรูปแบบการขายสินค้าออนไลน์ในยุคใหม่อย่างมีพลังและสร้างผลลัพธ์ได้จริง

ในตำแหน่ง Office Manager คุณจะเป็นผู้ดูแลความเรียบร้อยของ ทั้งออฟฟิศ ไม่ว่าจะเป็นห้องไลฟ์ ห้องประชุม พื้นที่พักผ่อน โซนเก็บพร็อพ อุปกรณ์ และของใช้สำนักงาน รวมถึงพื้นที่ส่วนกลางอื่น ๆ ที่กำลังจะขยายในอนาคต

Ripples กำลังขยายออฟฟิศครั้งใหญ่ และคุณจะได้มีส่วนร่วมตั้งแต่ต้นในการวางระบบ จัดระเบียบ และสร้างรากฐานการบริหารพื้นที่ให้รองรับการเติบโตของทีมอย่างมีประสิทธิภาพ เหมาะอย่างยิ่งสำหรับคนที่อยากเติบโตในสายงาน Office Management หรือ People Operations ในอนาคต

หน้าที่และความรับผิดชอบ

• ดูแลความเรียบร้อยของทั้งออฟฟิศ รวมถึงห้องไลฟ์ ห้องประชุม พื้นที่ส่วนกลาง และมุมพักผ่อน ให้พร้อมใช้งานเสมอ
• จัดเก็บและดูแลพร็อพ คอสตูม อุปกรณ์ไลฟ์ และของใช้สำนักงานอย่างเป็นระบบ พร้อมวางระบบเช็กของเข้า-ออก
• เตรียมความพร้อมในวันแคมเปญ เช่น อาหาร อุปกรณ์ และบรรยากาศ เพื่อให้ทีมทำงานได้เต็มที่
• ประสานงานด้านโลจิสติกส์ เช่น การจัดส่ง เติมของ ซ่อมแซมเบื้องต้น และดูแลผู้ให้บริการภายนอก
• บริหารทีมแม่บ้านและรปภ. ให้ทำงานอย่างมีประสิทธิภาพและสอดคล้องกับความต้องการของทีม
• ร่วมออกแบบและขยายพื้นที่ออฟฟิศให้รองรับการเติบโต ทั้งในด้านฟังก์ชัน พื้นที่ และประสบการณ์ของพนักงาน

คุณสมบัติที่เราต้องการ

• คุณรักการจัดระเบียบ และเห็นอะไรไม่เข้าที่แล้ว "อยากเข้าไปจัดให้เรียบร้อย"
• คุณชอบช่วยให้คนอื่นทำงานได้ดีขึ้น — โดยการจัดเตรียมพื้นที่และระบบที่ดี
• คุณเป็นคนที่ละเอียด รอบคอบ แต่ไม่กลัวที่จะลงมือทำจริง
• คุณมีความรับผิดชอบสูง ทำสิ่งที่ได้รับมอบหมายได้จนจบ และกล้าคิดแก้ปัญหา
• คุณอยากเติบโตในสายงาน Office Manager, Workplace Experience หรือ People Operations ในอนาคต
• หากมีประสบการณ์ในสายแอดมิน, พื้นที่สำนักงาน, รีเทล, งานหลังบ้าน หรือจัดอีเวนต์ จะพิจารณาเป็นพิเศษ

สิ่งที่คุณจะได้รับ

• โอกาสเติบโตในบริษัทที่ขยายตัวอย่างรวดเร็ว พร้อมโอกาสดูแลออฟฟิศใหม่
• เป็นส่วนสำคัญขององค์กรที่เคารพและให้คุณค่าในสิ่งที่คุณทำทุกวัน
• ประกันกลุ่ม (สุขภาพ ชีวิต อุบัติเหตุ ผู้ป่วยใน-นอก)
• วันลาพักร้อน 11 วัน + ลากิจ 3 วัน
• อาหารว่าง กาแฟ และอาหารในวันแคมเปญ
• คอมพิวเตอร์/โน้ตบุ๊กสำหรับทำงาน
• ทำงานกับทีมคนรุ่นใหม่ที่สนุก มีพลัง และเต็มไปด้วยเป้าหมาย