22 Data Entry Clerk jobs in Thailand

**Job no**: 561161

**Contract type**: Fixed Term Appointment

**Duty Station**: Bangkok

**Level**: G-5

**Location**: Thailand

**Categories**: Operations, Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

**_ For every child, better future._**

**_ Learn about what we do to create a fair chance for every child in Thailand, click _**_here_**_._**

**_ How can you make a difference?_**

The Administrative Assistant (Operations) is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes, and policies.

**_ Major Responsibilities_**

**1. Administration**
- Co-ordinate and follows up within the sub-units of CSU, other sections in the office, Country Offices and UN agencies.
- Arranges and co-ordinates internal and external meetings of CSU’s sub-units, other sections and UN agencies for issues relating to the functions of CSU. Assembles notes and references for meetings.
- Undertake information searches and collate data as required.
- Provides back-up administrative support to other sub-units as and when required.
- Undertakes other tasks when requested.
- Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate
- Liaise with HR unit to obtain lists of IP staff eligible for duty-free products for submission to UNESCAP upon approval of the supervisor.
- Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

**2. Procurement**
- Guides managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division and DHR.
- Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logístical arrangements.
- Maintains up-to-date vendor lists, partners, and consultant rosters.
- Closely coordinates with Supply sub-unit and Bidding Committees to administer the bid and quotations opening process. Ensure the security of the bid and quotation document and the transparency of the opening process.

**3. Events/Logistics**
- Supports capacity development activities and conferences by making the logístical arrangements, through engaging with facilitators, caterers and hosts.
- Arranges times through liaising with participants over availability.
- Liaises with budget focal points and section over costs and needs.
- Prepares background materials for participants and uploads cleared materials on the intranet.
- Prepares and maintains agendas on meetings and events related to the work group commitments.

**4. Travel**
- Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.
- Extracts, inputs, maintains, and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
- Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.
- Monitors travel certification and report back to the team.

**5. Invoice Processing**
- Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.
- Uploads electronic files and verifies results to destination system.
- Responds to client transaction status and other inquiries.

**Education**:

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

**Experience**:

- A minimum of 5 years of relevant administrative or clerical work experience is required.

**Language Requirements**:

- Fluency in English and high fluency in Thai is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) is an asset.

**Skills**:

- Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
- Thorough knowledge of UNICEF administrative policies and procedures.
- Organizational, planning and prioritizing skills and abilities.
- Ability to deal patiently and tac

The Food Trust Chiang Mai

The ideal administrative assistant will have prior administrative assistant experience, ideally office food and beverage experience. They will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

**Responsibilities**:
Tasks

Preparing letters, presentations and reports

Manage contract and price negotiations with office vendors, service providers and office lease

Ensuring that health and safety policies are up to date

Organize office operations and procedures

Booking transport and accommodation

Ensure that all items are invoiced and paid on time

Dealing with correspondence, complaints and queries

Attending meetings with senior management

Organize the office layout

Maintain the office condition and arrange necessary repairs

Coordinate with IT service provider on all office equipment and software

Renew food & alcohol, music license and company insurance.

Schedule the office maintenance

Take meeting minutes, accurately enter notes and distribute

**HR Responsibilities**:
TASKS

Set Job description for new position

Maintain all employee records recording new hires, classifications

submitting payroll including service charge

Visa & work permit for expat and Myanmar staffs

**Submit the labor department & social security**: PND1, Social security, PND1 Kor, Kor Tor1, PND91, PND.90 and health insurance

สวัสดิการ
- 5 day of working Mon - Fri
- Salary depend on experience
- Social Security

ประกันสังคม,ค่าอาหาร

ปริญญาตรี

3 ปีขึ้นไป

Proven administrative or assistant experience, Knowledge of clerical practices and procedures

Knowledge of office management responsibilities, systems and procedures, Proficient in MS Office, Ex

Excellent time management skills and ability to multi-task and prioritize work, Strong organizationa

"The Food Trust Chiangmai"
ร้านอาหารเดอะ ฟู้ด ทรรศน์ เชียงใหม่
ตั้งอยู่บนถนนราชวงศ์ ต.ช้างม่อย
เราเป็นที่ตั้งของร้านพิซซ่าอันดับ 1 ใน 5 ของเอเชีย "Peppina Verde"
รวมถึงร้านที่อาหารไทยฟิวชั่นที่ได้รับความนิยมอย่างสูงจากกรุงเทพ อย่าง "ERR"

**Scalia Ventures Co., Ltd.** is a management company of its own established ventures as well as start-ups, with its main HQ in Bangkok, Thailand.

The Company's businesses span across diverse areas, from Financing to Food & Beverage, from FMCG to Media, all the way to IT & Software Apps.

The Company is looking for a skilled PA COORDINATOR for the purpose of further enhancing its day-to-day operations.

You will be based in our HQ office located in Asok, Bangkok - with easy and convenient access to both the BTS and MRT.

**RESPONSIBILITIES**
- **OFFICE MANAGEMENT AND ADMINISTRATION RELATED TASKS**_
- Procurement of whatever is necessary for the optimal functioning of the office (ie. stationary, canteen supplies, IT supplies)
- Make sure that Company purchases are accompanied, or followed by, a Tax Receipt
- Processing online purchases on behalf of the Company (ie. Lazada, Shopee)
- Keeping a record of stock levels (ie. stationary, canteen and IT supplies)
- Supervision of office utility personnel, such as the maid and the messengers
- Manage Juristic Office vs Company relationship, and tackle whatever matters might arise
- Providing parking for new employees, or revising the status quo for the current staff
- Help to organize staff parties or events
- Creating spreadsheets that aid better keeping control of an existing or a new process/task
- Be the custodian of records for assigned Company Property and policies (CPPs: create, file, update and revise)
- Be the custodian of records for Office keys, FOBs and/or cards
- **HUMAN RESOURCES-RELATED TASKS**_
- Keeping attendance records of Company employees via fingerprint scanner logs
- Liaise with Company paperwork, namely Employees Handbook, Canteen Policy, and Company Property Policy
- Mange job posts, update job sites and promote positions as instructed
- Help new employees become acquainted with Company staff
- Organize, monitor, and maintain staff benefits (healthcare, amenities and extras)
- Organize, monitor, and maintain spreadsheets concerning staff time away from the Company (holidays, days off, personal leave, etc)
- Collect, organize and maintain personal details records for every new Company employee

bank account, address, and personal phone)

**QUALIFICATIONS**

Education: Bachelor's - Master's degree
Experience: 2-5 Years
Excellent communication and people management skills
Exceptional organizational and time management skills
Ability to multitask and prioritize
Strong problem-solving skills
Solid knowledge of Microsoft Office Suite and general proficiency around computer software
Showing great initiative, as well as discipline and commitment
Tasks-driven and task-motivated individual
Ability in handling Company’s paperwork/ bureaucracy/ administration
Possessing an excellent eye for detail

**Salary**: Up to ฿25,000.00 per month

Ability to commute/relocate:

- กรุงเทพมหานคร: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- are you located in Thailand?

**Experience**:

- administrative: 1 year (preferred)

**Language**:

- english (required)
- thai (required)

Prepare a variety of business correspondence, reports, spreadsheets and other documents. Maintains time and material reports and related record keeping. Researches departmental budget charges to insure appropriate allocation of expenses. Provides general clerical assistance, including scheduling meetings, filing, copying, pick up and distribution of mail, delivery of messages, etc. Compiles and computes data for routine business reports.

**Essential Duties & Responsibilities**:
**Report and Filing**
- Review and collect operating daily report concerning machine operations (such as activities, parameter, shut down time and restart time) from plants by following Offshore Operations division.
- Input primary data from daily reports into database system.
- Retrieve information from the database and export the information to visualize and analyze.
- Follow up and update operation information that received to confederation.
- Prepare and review statistical reports, operational reports and schedules equipment.
- Handle office tasks such a coordinator and supporter with customer and operation team.
- Manage and control operation document.

**Required Skills or Tools**:

- Administrative and clerical.
- Documenting/Recording Information.
- Logical Thinking.
- English Language: intermediate level
- Computers: Moderate Microsoft office proficiency level
- Data science skill is a plus.

**Physical Demands**

Must be able to communicate and respond to coworkers, customer, vendors, suppliers and emergency cues/alarms, in person and on the telephone, including use of mobile devices

Must wear all required PPE, including fire-retardant clothing, helmets, face shields, hearing protection, safety goggles, steel-toed boots, as applicable.

The company reserves the right to modify this job description at any time. Nothing in this job description restricts the company’s authority to modify a job position or add to or reassign job duties or responsibilities.

**Transforming Energy for a Sustainable Future. **Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core **Values of Integrity, Commitment, Creativity, and Success **into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

**Enerflex is an Equal Opportunity Employer**

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.

**OPERATIONS COORDINATOR**

Scalia Ventures with an established presence in Thailand as well as overseas is looking for a talented, young and energetic individual for the purpose of helping in the day to day in our growing Operations Department.

You will also be required to attend to staff briefings, management meetings and show up on time to your errands and various commitments.

You will be based in our Bangkok HQ. Some of your work might be carried out at different sites, and you will have to show flexibility in traveling outside of the office.

***RESPONSIBILITIES**

: Maintain current businesses and take care of new business

: Be able to create, monitor and executes tasks upon proper understanding of the status-quo

: Coordinating the proper allocation of human resources

: Acquire and run daily tasks/routines

: Preparing and maintaining operations documents and reports.

: Execute assigned plans and deliver over given deadlines

: Report daily to head of departments, as well to Management on a weekly basis
- **REQUIREMENTS** -
- Excellent communication and people management skills

Exceptional organizational and time management skills

Ability to multitask and prioritize

Strong problem-solving skills

Solid knowledge of Microsoft Office Suite and general proficiency around computer software

Showing great initiative, as well as discipline and commitment

Taks-driven and task-motivated individual

Ability in handling Company’s paperwork/bureaucracy/administration

Possessing an excellent eye for detail

**Salary**: Up to ฿20,000.00 per month

Ability to commute/relocate:

- กรุงเทพมหานคร: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- are you located in Thailand?

**Experience**:

- administrative: 1 year (preferred)

**Language**:

- english (required)
- thai (required)

**Career Area**:
Business Support Services

**Your Work Shapes the World at Caterpillar Inc.**

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

**Your Work Shapes the World**

Whether it be groundbreaking products, best in class solutions or creating a lifelong career, you can do the work that matters at Caterpillar. With a 95-year legacy of quality and innovation and 150 locations in countries around the world, your impact spans the globe.

When you join Caterpillar, you are joining a team of makers, innovators and doers. We are the people who roll up our sleeves and do the work to build a better world. We don’t just talk about progress and innovation. We make it happen. And we are proud of that, because it helps our customers build and power the world we live in - the roads, hospitals, homes and infrastructure. Without a dedicated workforce Caterpillar could not effectively meet our customer’s needs. Join us.

**About The Position**:
The position provides administrative support and a certain level of experience and skills needed to segments of the organization. Responsibilities and tasks assigned require some use of independent judgment and initiative.

**Primary responsibilities for this position will be to (but not limited to)**:

- Coordinates small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings.
- Facilitates schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary.
- Facilitates the work of those supported, which includes scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors.
- Assists in the interpretation and enforcement of the HR policies, practices and procedures.
- Ensures compliance with policies through training, coaching, audits and ongoing review of personnel actions.
- Gathers data on employee movement, such as hiring, promotions, lateral transfers and terminations for local input and entry in PeopleSoft system.
- Assists in the administration of Compensation processes, such as merit increases, equity adjustments, promotions and lateral transfers and in notification to local payroll providers. Administers performance management program to ensure effectiveness, compliance and equity within organization.
- Generates various reports to meet statutory or organizational requirements.
- Provides payroll administration when applicable.
- Administration may include following-up on sickness, vacation and overtime; preparing information for payroll external subcontractor; correcting and timely information for PeopleSoft for all modifications; administering EIP and pension fund; and filling all social returns.
- Maintains updated personnel files on each employee. Works with managers to develop and maintain job descriptions.
- Ensures that the descriptions are accurate and that job requirements are comparable to similarly graded jobs.
- Obtains approval from HQ HR before publishing new job descriptions.
- Provides Office Services duties when applicable to meet the facility requirements including dealing with third parties vendors, which provide cleaning, copy machines, office supplies, mail delivery, cafeteria, security, landlord, disaster recovery, etc.
- Coordinates local medical requirements, which provide physicals, drug tests, annual medical visits, etc.
- Assists International Service Employee’s (ISE) needs, such as visa process, work permit, housing search/negotiations, car allowances, schooling information, local market survey, etc.
- Participates in accomplishment of continuous improvement objectives for the department.
- Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data.
- Participates in the identification of problem areas and development of resolutions to address them.

**Job Requirements**:
**Skills and Knowledge Required**:

- Knowledge of company organization with working knowledge of functions and responsibilities of the departments within the assigned administrative area.
- Knowledge of domestic and international travel services as well as scheduling techniques and guidelines involving expense reporting.
- Knowledge of English grammar, punctuation and spelling.
- Ability to operate office equipment including

Executive Administrative Assistant

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Executive Secretary will provide support to the General Manager in the Executive Office. The role's core duties include secretarial services, coordinating activities in the Executive Office, assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.

**What will I be doing?**

An Executive Administrative Assistant is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.

At Hilton, our promise is
**“to ensure every guest feels cared for, valued and respected”,**
which means we need you to live our
**Hilton Values**
and embrace our
**CARE Culture**
, which you will be shared and trained when you join us.

**CORE COMPETENCIES / ROLES AND RESPONSIBILITIES**:
As an Executive Administrative Assistant, you are responsible for performing the following tasks to the highest standards:

- Guest Feedback replies (all channels) daily
- Collating and formatting EOM Report to owners (monthly)
- Collating documentation for BOSS in preparation for QA from relevant departments with DO (annually)
- CARE Committee action points spreadsheet up to date monthly
- Ensure Audit documentation in operations is up to date and ready with DO (Security, ENG, FB)
- Join some meetings and provide translation to GM/DO
- Preparation of CAPEX/FFE submissions
- Assist Operations when required
- Working closely with members of the Hotel management team and Team Members and maintaining harmonious relations at all times
- Provides office operations support such as receiving and screening telephone calls and visitors
- Scheduling meetings on behalf of the GM / DO
- Competent in compiling reports and presentations in a number of formats
- Filing and maintaining a well-organized data base
- Opening and reviewing incoming mail
- Responding to inquiries and other specific duties related to the role
- Take action to ensure overall success of the hotels operations, especially within internal communication
- Have knowledge of the hotel, its services, and facilities
- Handle guest inquiries, requests and resolves guest complaints as instructed by the GM / DO
- Ensure an exceptional level of customer service delivery at all times by providing personal assistance to the guests with a professional, pleasant and positive manner at all times.
- Maintain good relationship with your colleagues, supervisors and other department
- Assist other departments wherever necessary and maintain good working relationships
- Attend training and meetings when required.
- Execute clerical and administrative duties as assigned and answer correspondence related to the hotels operations, ensure to keep track and notice on outstanding issues.
- Perform a broad array of general office functions including typical duties but not strictly limited to filing, data entry, phones (handle all inquiries within my capacity), posting notices, scanning, copying, word processing utilizing templates. Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks.
- Maintain records efficiently and accurately and prepare clear and concise reports (meeting minutes).
- Assists in composing letters and memos.
- Demonstrate a great time management skill to ensure meeting deadlines and to keep up with operation flow. However, when the responsibilities of your position so warrant, you may be required additional levels of commitment and willing to extend extra duty hours especially when the need arises and if work will have to finish within the day especially if the jobs are directly guest affected
- Carry out any other reasonable task set by the Hotel's Management.

**What are we looking for?**

An Executive Secretary serving Hilton

Assist in any administration, receptionist duties.
20+ Nationalities, Flexible working hours.
International Software House, MRT Queen Sirikit.
We are looking for a Receptionist and Administrative Assistant who is responsible for the efficient functioning of an office through a range of reception and administration duties.
We need an energetic professional who is experienced in handling a wide range of administrative and executive support-related tasks. Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.
Receptionist.
Receive and greet all visitors in a professional manner.
Provide front desk type reception duties for the office which includes handling of all phone calls and manage customers timely and professionally.
Administration.
Point person for maintenance, mailing, shipping, supplies, equipment, and bills.
Ordering office supplies and IT equipment.
Organize messengers for delivery and pick up.
Collect and distribute all incoming mail and courier items.
Assist in the coordination of company functions/events and weekly lunch.
Assist in any administration duties as and when required.
Archive Company s documents.
Proven administrative experience.
Thai Nationality.
Knowledge of office management responsibilities, systems and procedures.
Good time management skills and ability to multitask and prioritize work.
Good English, both oral and written.
Good communication skills.

**Good computer skills**: Google Suite and Microsoft Office.
Open minded, Friendly personality and Can do attitude.
Attention to detail.
10(15) days annual paid vacation.
Flexible working hours.
Hybrid Working Policy.
Health insurance.
Life insurance.
Provident Fund.
Free Lunch every Tuesday & Thursday.
Learning Support.
Grade A Office in the heart of Bangkok, directly connect with MRT Queen Sirikit Station.
International work environment with over 20 different nationalities in the team.
Working with a wide and interesting portfolio of clients in SEA and globally.
Help with the international relocation, VISA and work permit process from start to finish where needed.
Opportunity to visit events and conferences.
Standard perks such as free drinks and snacks in the office, team activities, trips and great parties.

**Job skills required**: Management, English, Microsoft Office, Thai, Good Communication Skills

Assist in any administration, receptionist duties.
20+ Nationalities, Flexible working hours.
International Software House, MRT Queen Sirikit.
We are looking for a Receptionist and Administrative Assistant who is responsible for the efficient functioning of an office through a range of reception and administration duties.
We need an energetic professional who is experienced in handling a wide range of administrative and executive support-related tasks. Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.
Receptionist.
Receive and greet all visitors in a professional manner.
Provide front desk type reception duties for the office which includes handling of all phone calls and manage customers timely and professionally.
Administration.
Point person for maintenance, mailing, shipping, supplies, equipment, and bills.
Ordering office supplies and IT equipment.
Organize messengers for delivery and pick up.
Collect and distribute all incoming mail and courier items.
Assist in the coordination of company functions/events and weekly lunch.
Assist in any administration duties as and when required.
Archive Company s documents.
Proven administrative experience.
Knowledge of office management responsibilities, systems and procedures.
Good time management skills and ability to multitask and prioritize work.
Good English, both oral and written.
Good communication skills.

**Good computer skills**: Google Suite and Microsoft Office.
Open minded, Friendly personality and Can do attitude.
Attention to detail.
10(15) days annual paid vacation.
Flexible working hours.
Hybrid Working Policy.
Health insurance.
Life insurance.
Provident Fund.
Free Lunch every Tuesday & Thursday.
Learning Support.
Grade A Office in the heart of Bangkok, directly connect with MRT Queen Sirikit Station.
International work environment with over 20 different nationalities in the team.
Working with a wide and interesting portfolio of clients in SEA and globally.
Help with the international relocation, VISA and work permit process from start to finish where needed.
Opportunity to visit events and conferences.
Standard perks such as free drinks and snacks in the office, team activities, trips and great parties.

**Job skills required**: Management, English, Microsoft Office, Good Communication Skills