97 Administrative Assistance jobs in Thailand

About the Role

We are seeking a proactive and detail-oriented General Office Administrator to join our team. This role involves overseeing the day-to-day operations of office facilities, ensuring compliance with safety standards, managing administrative budgets, and supporting cross-departmental coordination. If you have a strong background in office administration, facilities management, and travel arrangement, we want to hear from you.

Key Responsibilities

• Facility Maintenance: Ensure all office facilities (canteen, meeting rooms, telephone lines, air conditioning, copying machines, etc.) are well-maintained and operational.
• Repairs & Procurement: Oversee repairs, renovations, and procurement of new equipment or services.
• 5S Implementation: Enforce and monitor the 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) throughout the office.
• Safety Coordination: Work with the TTA & Safety Committee and the Building on safety policies, fire drills, and compliance. Ensure safety equipment ie emergency light, fire extinguishers are regularly inspected and ready for use.
• Cross-functional Collaboration: Liaise with HR and IT departments for joint projects, ie arrangement for new staff, communication, and facility-related improvements.
• Document Management: Act as the main contact for document storage and retrieval systems (KDC).
• Insurance Oversight: Manage office property insurance coverage and renewals, including Industrial All Risk, Fidelity, Money, Public Liability, and Motorcycle.
• Inventory Control: Oversee procurement and inventory of office supplies, toilet and canteen items.
• Budget Management: Track and control administrative expenses, prepare annual admin and CAPEX budgets, and renew service contracts.
• Lease & License Management: Renew office lease agreements, licenses, and vendor contracts.
• Travel Arrangement and Coordination: Support travel arrangements for office staff (visas, air tickets,  flight change, hotel booking, etc).
• Human Resources: Support HR job or project as assigned

Qualifications & Experience

• Bachelor's degree in business administration, Management, or related field.
• Previous experience in office administration, purchasing, facility management, travel booking arrangement, general affairs, or human resources.
• Experience working with insurance policies and office document management systems.
• Familiar with 5S principles, safety regulations, and facility compliance standards.
• Proficient in Microsoft Office.
• Good command of English
• Good organizational, communication, and problem-solving skills.
• Ability to multitask.

Apply Now

If you are ready to take your administrative career to the next level, submit your CV and a cover letter highlighting your relevant experience to Recruitment- or call Ext 185 for more information.

We are seeking a Specialist Administration to be responsible for coordinating corporate logistics, managing internal communications, and contributing to company culture and team engagement activities.

Job Description

In your new role you will:

• Provide support in coordinating corporate logistics for management, staff, visitors, and during customer or government audits
• Manage internal communications, overseeing company advertising and media activities
• Contribute to company culture and team engagement activities
  Handle reception and messenger services

Your Profile

You are best equipped for this task if you have:

• A Bachelor's degree in Human Resource Management, General Administration, English, or related fields
• 1-3 years of experience in a similar function, with a strong track record of providing administrative support
• Proficiency in computer and office software
• Fluency in spoken and written English, with excellent communication and interpersonal skills
  Strong problem-solving skills, with the ability to adapt to changing priorities and deadlines

#WeAreIn for driving decarbonization and digitalization.

As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener.

Are you in?

We are on a journey to create the best Infineon for everyone.

This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. Learn more about our various contact channels.

Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process.

Click here for more information about Diversity & Inclusion at Infineon.

Job Purposes

Perform daily activities for organizational office administration in managing, organizing, coordinating, and developing procedures and communication protocols, inventory control, and task delegation, to ensure organizational effectiveness in operations

Key Roles and Responsibilities

• Execute day-to-day administrative task, including office equipment, stationary, office supplies, canteen, housekeeping, security guard, gardener and driver to ensure effectiveness
• Resolve troubleshooting and facilitate internal departments to support the operations of the organization
• Purchase office supplies and equipment aligning with budget plan to minimize costs and meet the organization's business needs
• Coordinate with related team and functions to create mutual understanding in administrative operations
• Make and analyze summary reports of overall office administration to propose to the direct supervisor and improve the performance of the team
• Perform other responsibilities as assigned

Qualifications

• Bachelor's degree in related field
• Minimum of 0-3 years' experience in related field
• Have knowledge in office management or administration
• Have excellent time management skills
• Be able to multi-task and prioritize work

Additional Information

About the role

We are looking for an office administrator for our company in Thailand. The Office Administrator ensures the smooth running of the office on a day-to-day basis. This role supports the team by managing administrative tasks, coordinating office procedures, and maintaining a productive work environment.

Key Accountabilities:

• Manage office supplies inventory and place orders as necessary
• Organize and schedule meetings and appointments
• Maintain physical and digital filing systems
• Handle incoming calls, emails, and correspondence
• Support HR and finance with administrative tasks (e.g., onboarding)
• Coordinate office maintenance and liaise with vendors
• Processing invoices
• Handle permit applications and liaise with governmental organizations
• Assist in the preparation of reports and presentations
• Ensure compliance with company policies and procedures
• Welcome and assist visitors and new employees

Your Profile

• Education: Bachelor degree in the field or similar experience
• Experience: At least 5 years working experience in HR or Office management
• Knowledge desirable: Microsoft Office tools
• Language: Fluent in English is a must

About Us

Hendrix Genetics is a multi-species animal breeding, genetics and technology company that is passionate about animal breeding and our customers. We have breeding programs in laying hens, turkeys, traditional poultry, swine, salmon, shrimp and trout. We are a customer focused business that believes in adding value in every interaction. We look for innovative, sustainable solutions, together with the entire animal protein value chain. At the start of the chain, we have an influence on the outcome. For us, better breeding today, means a brighter life tomorrow. As a Hendrix Genetics employee, you will join us on mission to feed the world.

Your values are ideas and beliefs that shape you and guide your choices in life. A company can also have its own set of values, called company values. Hendrix Genetics' company values are there to help you feel empowered in your role and give you a sense of connection to our place in the world. We strive for excellence, ensure everyone wins and go the extra mile every day.

We believe that diverse teams brings a wealth of perspectives, ideas and experiences to the table. Diversity at our company means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.

What We Can Offer You

Our people are of utmost importance to us. You will work in an environment based on respect, trust and recognition. You will have the opportunity to shape your own career by working locally or internationally with colleagues from around the globe. We believe in your personal development and provide on the job training, continuing education, industry programs and challenging work. We also offer competitive compensation and benefit packages with regular reviews of total compensation.

We also ensure that all employees have the opportunity to contribute to a sustainable future. Hendrix Genetics has recognized for a long time that there is far more than just efficiency to consider in producing food. What we do today has an impact on the future. Not just our own future, but that of generations to come.

Apply Today

If you are interested in taking on a new challenge and joining our organization, submit your CV directly to this page. We look forward to exploring this opportunity with you

Position: Office Administration/ Administrative Assistant

Location: Samut Sakorn, Thailand

About Company Profile:

One of Asia leading building material product companies, specializing in service, processing and installation.

Job scope:

This role will bea proactive and detail-oriented Office Administrator who will be based at factory in Samut Sakhon. The ideal candidate will have experience in administrative work, good computer skills, and the ability to coordinate with both internal teams and external clients.

Key Responsibilities:

• Prepare and maintain documents, reports, and records in both digital and physical formats
• Create and update PowerPoint presentations and workflow documents
• Handle incoming phone calls and direct them appropriately
• Manage daily office operations, including supplies and administrative needs
• Coordinate with the production team and ensure client updates and requirements are communicated clearly
• Maintain accurate and timely records of production reports, shipment updates, and general information
• Ensure the office area is organized and information is properly filed and accessible

Qualifications:

• Bachelor's Degree or higher in Business Administration, HR or any related fields
• A minimum of 3 years of experience in administrative function/ management in related business industry (candidates who has direct experience in manufacturing industry are advantage)
• Previous experience in administrative or office support roles preferred
• Proficient in Microsoft Office, especially PowerPoint and Word
• Good written communication in English

Description

VILLACARTE is a company specializing in the sale and rental of resort real estate, currently operating in the Thailand market. The company comprises the development projects Layan Green, LaVista Villas, and the new ambitious project Layan Verde.

Layan Verde is a residential complex with an exclusive design and architecture that will serve as the most recognized project of the island of Phuket. Construction area of 180,000 square meters of luxury real estate with sea views will feature a complete infrastructure for comfortable living and recreation.

By joining us, you become part of a dynamic team of real estate professionals, enjoying endless development opportunities while living on the paradise island of Phuket. You can learn more about our key development points and values on our website.

Requirements:

• Minimum of one year of experience in administrative and/or accounting work.

• Bachelor's degree in a related field.

• Strong communication and interpersonal skills.

• Good organizational with multi-task skills.

• Good computer literacy (MS Word, Excel, PowerPoint, etc.).

• Good service mind and proactive, flexible with a positive attitude

• Good command of English skills.

Job description

• Greeting visitors and support as Receptionist.

• In charge of the Administration work in the office and coordinates with respective departments

• Maintain and manage office supplies, stationery, and consumables.

• Handle general office administrative support, assisting with sales and office documentation.

• Distribute and deliver couriers, including mails, letters, invoices, and necessary documents.

• Provide support on company activities and events.

• Perform HR and Accounting related work upon request.

• Coordinate with DBD and Revenue Dep. To keep all records and statutory requests up to date.

• Perform other duties as assigned.

Working conditions

5 days work week

Social Security

Health insurance (OPD, IPD, Dental)

If you interested, send your CV to

Your duties and responsibilities include but are not limited to:

Financial Management & Reporting

• Prepare monthly financial reports and manage departmental budgets for the Regional and the Country Office in Thailand
• Monitor budgets and expenditures to ensure compliance with the organisation's policies, procedures and relevant laws and regulations
• Maintain accurate accounting for all financial transactions, including cross-legal entity transactions and allocation of shared expenses
• Lead multi-currency cash management and banking operations, including monitoring liquidity, update FX rates and reconciling of bank accounts
• Manage organisational credit card expenses, ensuring timely top-ups, proper documentation
• Conduct monthly cash counts to ensure accuracy, accountability, and compliance with internal financial controls
• Maintain proper accounting systems and support annual external audits across legal entities
• Ensure timely and accurate recording of donations in the accounting system and oversee the management of in-kind donations to ensure they are effectively utilised for the maximum benefit of the intended beneficiaries, in alignment with organisation objectives

Administration & Operations

• Oversee logistics, accommodations, and assets to ensure operational efficiency
• Plan and coordinate staff events, ensuring effective use of resources and successful execution
• Maintain a professional, safe, and collaborative office environment
• Manage office site maintenance, repairs, and service coordination.
• Oversee administrative tasks, including documentation, filing, correspondence, and support to other departments as needed
• Maintain relationships with banks and other financial institutions

Human Resources Support

• Support payroll processing to ensure accurate and timely salary payments in compliance with local labor regulations
• Manage the staff welfare benefits, including annual health checks, health insurance, and travel insurance, ensuring timely enrollment and renewals
• File Social Security and personal taxes on time, requiring proficiency in the SVS tax program
• Ensure timely payment of the Workmen's Compensation Fund

We are seeking for a person who meets the following criteria:

Education and work experience

• A strong interest in working for an NGO and to contribute to our vision and mission
• A bachelor's degree in Finance, Accounting, Business Administration, or equivalent education
• Minimum of 10 years of work experience in financial and administrative management, including 5 years in the leadership role in NGO or international development context

Hard skills

• Advance knowledge of financial management, accounting, budgeting and banking operations
• Proficiency in accounting software (e.g., QuickBooks, SunSystems, Sage, or similar)

Soft skills

• Proven leadership skills to form a working environment
• Demonstrate the ability to accept, implement and give constructive feedback
• Excellent communication and interpersonal skills
• Excellent analytical skills and drive for constant development
• Great attention to detail and a critical mind
• Excellent organisational and time-management skills
• Positive attitude, open-mind, and being approachable
• High level of integrity and commitment to transparency and accountability

Language skills

• language skills
• Proficient written and spoken English language skills are required

What we offer:

• A full-time position in our office in Chiang Mai, Thailand
• A multicultural working environment with more than 14 nationalities in the region
• A working culture based on trust, constant exchange, lean hierarchy, and constant learning and development
• Salary will be based on relevant work experience, skills, and knowledge, and includes both monetary and non-monetary benefits

Did we spark your interest? Wonderful Please apply in English with your motivational letter, resume, salary expectations, university transcripts, and two references. The application deadline is 31st October Submit your application here:

We will of course confirm that we have received your application and we will only get in contact with you again if you are selected for an interview.

The application deadline is 31st October 2025.

Key Responsibilities:

Management & Leadership:

• Establish, implement, and continuously refine company policies, SOPs, and procedures to ensure consistency, quality, efficiency, and compliance across all business functions.
• Foster interdepartmental collaboration and alignment to achieve strategic organizational goals.
• Lead change management initiatives and drive a culture of accountability, innovation, and high performance.
• Provide clear direction, coaching, and mentorship to managers and team members to strengthen leadership capability across the organization.
• Monitor business performance and identify opportunities to optimize processes, resources, and structures for maximum impact.

Employee Life Cycle Management:

• Manage end-to-end HR functions including recruitment, onboarding, performance management, appraisal, payroll, attendance, employee relations, internal communications, and offboarding.
• Implement and ensure adherence to HR policies and procedures within the Thailand office, aligning with local labour laws and company guidelines.
• Administer employee benefits programs specific to Thailand, ensuring compliance with local regulatory requirements and educating employees on their entitlements.
• Ensure all HR processes are accurately documented, compliant, and aligned with company policies and legal requirements whilst ensuring data integrity and confidentiality.
• Ensure strict compliance with data protection regulations relevant to Thailand, safeguarding employee information.
• Generate regular HR reports for Thailand operations, providing insights on key metrics such as recruitment, retention, and employee relations.
• Act as a key partner in building strong employee relations by addressing workplace issues, promoting engagement, fostering a positive organizational culture, and escalating complex issues to senior HR management as needed.
• Act as a liaison between the local Thailand team and regional/global HR functions.

Performance appraisal & Employee Engagement:

• Conduct performance appraisal processes, identify employee performance and development needs, and propose targeted training or improvement plans.
• Ensure appraisal processes are aligned with business objectives and employee development.
• Design, plan, and execute activities, programs, and initiatives aimed at fostering team bonding, recognizing employee contributions, and enhancing overall workplace satisfaction.
• Ensure all engagement activities are delivered seamlessly and professionally, with clear ownership and accountability at every stage.

Payroll & Budget Management:

• Prepare and process monthly payroll accurately and on time and maintain and update employee compensation records, tax data, and benefits.
• Manage year-end tax processes and employee income statements (e.g. PND1, PND91 in Thailand).
• Develop and monitor HR department budgets and forecasts also prepare annual HR and personnel cost budgets and support financial planning for recruitment, training, and employee welfare programs.
• Track and report on headcount, compensation, and benefit expenditures.
• Maintain proper documentation, filing, and record-keeping processes to meet audit and financial reporting requirements.

Talent Acquisition & Employer Branding:

• Drive a long-term talent acquisition strategy by proactively anticipating future workforce needs aligned with business objectives.
• Lead and oversee recruitment processes from job postings to interviews, and coordinate new employee onboarding and orientation specifically for the Thailand team.
• Utilize multiple recruitment channels, continuously exploring and evaluating new, innovative sourcing platforms to expand talent reach.
• Develop and maintain a talent pipeline through relationship-building with high-potential candidates for current and future opportunities.
• Strengthen and leverage employer branding initiatives to position the company as an employer of choice to attract top-tier talent.

Office Management:

• Oversee the upkeep, cleanliness, and maintenance of office areas and facilities, including rental management, repairs, and equipment servicing.
• Ensure security measures are in place to protect employees, visitors, and company property.
• Coordinate with vendors and service providers to ensure timely completion of repairs, maintenance, and facility-related tasks.

IT Support & Coordination:

• Assist and coordinate with the IT department to support the setup, maintenance, and allocation of IT hardware and software across the organization.
• Facilitate smooth IT-related operations, especially in relation to onboarding, licensing, and equipment readiness.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience 7 years above in human resources and office administration roles, with a demonstrable track record in a leadership or supervisory capacity.
• In-depth knowledge of Thailand HR policies, local labour laws, and regulatory compliance.
• Strong organizational, multitasking, creative and team leadership skills.
• Excellent communication and interpersonal skills, with the ability to effectively resolve conflicts and build strong relationships.
• Fluent in spoken and written English and Thai to effectively communicate with both local and international stakeholders. Alternatively, fluency in spoken and written Chinese and Thai is welcomed.
• Proficiency in MS Office and HRIS tools.
• Ability to work independently, make sound decisions, and take initiative in a fast-paced environment.

Roles & Responsibilities:

• Oversee daily administrative tasks, including scheduling meetings, handling emails, and maintaining records
• Organize and maintain digital and physical files related to business operations
• Prepare reports, business documents, and correspondence for internal and external stakeholders
• Coordinate with suppliers and vendors for procurement, order tracking, and deliveries
• Support budget tracking and cost control measures to optimize operational expenses
• Maintain and organize company records, contracts, and compliance documents

Qualifications:

• Bachelor's degree in Business Administration or related fields
• Minimum of 2 years' experience in food business operation, administrative from F&B business
• In-depth knowledge of business management principles, practices and procedures and records management
• Proficiency in Microsoft Office and administrative software
• Acts as a reliable and supportive team member
• Excellent communication and problem-solving skills