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Position: Office Administration/ Administrative Assistant

Location: Samut Sakorn, Thailand

About Company Profile:

One of Asia leading building material product companies, specializing in service, processing and installation.

Job scope:

This role will bea proactive and detail-oriented Office Administrator who will be based at factory in Samut Sakhon. The ideal candidate will have experience in administrative work, good computer skills, and the ability to coordinate with both internal teams and external clients.

Key Responsibilities:

• Prepare and maintain documents, reports, and records in both digital and physical formats
• Create and update PowerPoint presentations and workflow documents
• Handle incoming phone calls and direct them appropriately
• Manage daily office operations, including supplies and administrative needs
• Coordinate with the production team and ensure client updates and requirements are communicated clearly
• Maintain accurate and timely records of production reports, shipment updates, and general information
• Ensure the office area is organized and information is properly filed and accessible

Qualifications:

• Bachelor's Degree or higher in Business Administration, HR or any related fields
• A minimum of 3 years of experience in administrative function/ management in related business industry (candidates who has direct experience in manufacturing industry are advantage)
• Previous experience in administrative or office support roles preferred
• Proficient in Microsoft Office, especially PowerPoint and Word
• Good written communication in English

Responsibilities:

• Employee engagement activities.

-Company announcement, activities, people movement, all company messages to employees

-Engagement activities, annual office blessing, global activities, annual staff event, safety activities/event/training e.g.

-Be a member of welfare committee.

-Coordinate with vendors for lunch provider, vending machining.

• Standard HR reporting such as monthly HC reports, fuel usage report, resigned report, OT e.g.

• Company duty car management.

Car Leasing Management.

-Manage leasing period for each duty car.

-Manage and utilize duty car inventory.

-Coordinate with user and vendor to order, extend period (if needed), terminate lease agreement.

-Coordinate and manage handover process to user.

-Provide fuel usage report for each function under Region Thailand

-Fuel Card management, new registration, renewal, termination.

-Invoicing process and cost allocation to end user.

• Office supply purchasing such as stationary, business card e.g.

-Support for General require at Head office.

-Receive PR è select vendor è PO è goods received by user è payment process.

-Sourcing vendors with specific requested such as employees gift for special event e.g.

• Other tasks as per assignments

Knowledge and Skills Required:

Knowledge

• Knowledge of operation of standard office equipment

• Knowledge of administrative procedures and systems such as filing and record keeping

• Knowledge of principles and practices of basic office management

• Problem assessment and problem solving

• Information gathering and information monitoring

Skills

• Planning and organizing

• Prioritizing

• Computer skills and knowledge of relevant software

• Communication skills - written and verbal

Main Competence Requirement:

• Planning and Time management

• Customer focus

Qualification:

• Bachelor's degree in business admin or related field.

• Minimum 1-3 years of experience in Human resources or any related field

More than just a recruitment company. At PRTR, we have been a part of our customer's success for 30 years as their total HR solutions partner. With 550 dedicated professionals and over 15,000 outsourced staff, we will continue to carry out our mission to develop a better career, a better life, and a better society, and thrive to become the No.1 people solutions organization in Southeast Asia.

Key Responsibilities:

• Planning and carrying out daily operations of general administrative tasks.
• Establishing, implementing, maintaining, and developing procedures for driver control, car maintenance, office procurement, purchasing, fraud prevention, and travel expenses.
• Combining administrative, accounting, and human resources procedures into a management manual, ensuring updates and improvements when necessary.
• Drafting, implementing, and maintaining company policies to ensure legal compliance and operational clarity across all sections and projects.
• Supervising, monitoring, and advising employees on proper administrative practices.
• Monitoring and reporting any signs of wrongdoing by employees, suppliers, or subcontractors to the department manager and management, and taking necessary action upon approval.
• Liaising with relevant authorities and maintaining good relationships with them.
• Resolving administrative problems that may arise during operations.
• Preparing regular reports for other departments, project teams, the department manager, and senior management.
• Introducing and implementing cost-saving initiatives within the administrative function.
• Monitoring all company legal cases and advising management on appropriate actions.
• Analyzing legal risks or potential legal issues arising from daily administrative operations.
• Working closely with contracted and project managers to resolve legal issues or potential legal matters.
• Reviewing insurance requirements for construction projects based on project value, and advising or commenting on all insurance matters handled by the administrator.

Qualifications:

• Holding a Bachelor's degree or equivalent.
• Having a minimum of 10 years of experience in general administration.
• Possessing at least 5 years of experience in a management role.
• Experience in the construction business (preferred).
• Knowledge of Thai law (preferred).
• Ability to travel as required.
• Good command of English (written and spoken).
• Proficiency in MS Office applications, including Excel and Word.

Job Purposes

Perform daily activities for organizational office administration in managing, organizing, coordinating, and developing procedures and communication protocols, inventory control, and task delegation, to ensure organizational effectiveness in operations

Key Roles and Responsibilities

• Execute day-to-day administrative task, including office equipment, stationary, office supplies, canteen, housekeeping, security guard, gardener and driver to ensure effectiveness
• Resolve troubleshooting and facilitate internal departments to support the operations of the organization
• Purchase office supplies and equipment aligning with budget plan to minimize costs and meet the organization's business needs
• Coordinate with related team and functions to create mutual understanding in administrative operations
• Make and analyze summary reports of overall office administration to propose to the direct supervisor and improve the performance of the team
• Perform other responsibilities as assigned

Qualifications

• Bachelor's degree in related field
• Minimum of 0-3 years' experience in related field
• Have knowledge in office management or administration
• Have excellent time management skills
• Be able to multi-task and prioritize work

Additional Information

Your duties and responsibilities include but are not limited to:

Financial Management & Reporting

• Prepare monthly financial reports and manage departmental budgets for the Regional and the Country Office in Thailand
• Monitor budgets and expenditures to ensure compliance with the organisation's policies, procedures and relevant laws and regulations
• Maintain accurate accounting for all financial transactions, including cross-legal entity transactions and allocation of shared expenses
• Lead multi-currency cash management and banking operations, including monitoring liquidity, update FX rates and reconciling of bank accounts
• Manage organisational credit card expenses, ensuring timely top-ups, proper documentation
• Conduct monthly cash counts to ensure accuracy, accountability, and compliance with internal financial controls
• Maintain proper accounting systems and support annual external audits across legal entities
• Ensure timely and accurate recording of donations in the accounting system and oversee the management of in-kind donations to ensure they are effectively utilised for the maximum benefit of the intended beneficiaries, in alignment with organisation objectives

Administration & Operations

• Oversee logistics, accommodations, and assets to ensure operational efficiency
• Plan and coordinate staff events, ensuring effective use of resources and successful execution
• Maintain a professional, safe, and collaborative office environment
• Manage office site maintenance, repairs, and service coordination.
• Oversee administrative tasks, including documentation, filing, correspondence, and support to other departments as needed
• Maintain relationships with banks and other financial institutions

Human Resources Support

• Support payroll processing to ensure accurate and timely salary payments in compliance with local labor regulations
• Manage the staff welfare benefits, including annual health checks, health insurance, and travel insurance, ensuring timely enrollment and renewals
• File Social Security and personal taxes on time, requiring proficiency in the SVS tax program
• Ensure timely payment of the Workmen's Compensation Fund

We are seeking for a person who meets the following criteria:

Education and work experience

• A strong interest in working for an NGO and to contribute to our vision and mission
• A bachelor's degree in Finance, Accounting, Business Administration, or equivalent education
• Minimum of 10 years of work experience in financial and administrative management, including 5 years in the leadership role in NGO or international development context

Hard skills

• Advance knowledge of financial management, accounting, budgeting and banking operations
• Proficiency in accounting software (e.g., QuickBooks, SunSystems, Sage, or similar)

Soft skills

• Proven leadership skills to form a working environment
• Demonstrate the ability to accept, implement and give constructive feedback
• Excellent communication and interpersonal skills
• Excellent analytical skills and drive for constant development
• Great attention to detail and a critical mind
• Excellent organisational and time-management skills
• Positive attitude, open-mind, and being approachable
• High level of integrity and commitment to transparency and accountability

Language skills

• language skills
• Proficient written and spoken English language skills are required

What we offer:

• A full-time position in our office in Chiang Mai, Thailand
• A multicultural working environment with more than 14 nationalities in the region
• A working culture based on trust, constant exchange, lean hierarchy, and constant learning and development
• Salary will be based on relevant work experience, skills, and knowledge, and includes both monetary and non-monetary benefits

Did we spark your interest? Wonderful Please apply in English with your motivational letter, resume, salary expectations, university transcripts, and two references. The application deadline is 31st October Submit your application here:

We will of course confirm that we have received your application and we will only get in contact with you again if you are selected for an interview.

The application deadline is 31st October 2025.

Key Responsibilities:

Management & Leadership:

• Establish, implement, and continuously refine company policies, SOPs, and procedures to ensure consistency, quality, efficiency, and compliance across all business functions.
• Foster interdepartmental collaboration and alignment to achieve strategic organizational goals.
• Lead change management initiatives and drive a culture of accountability, innovation, and high performance.
• Provide clear direction, coaching, and mentorship to managers and team members to strengthen leadership capability across the organization.
• Monitor business performance and identify opportunities to optimize processes, resources, and structures for maximum impact.

Employee Life Cycle Management:

• Manage end-to-end HR functions including recruitment, onboarding, performance management, appraisal, payroll, attendance, employee relations, internal communications, and offboarding.
• Implement and ensure adherence to HR policies and procedures within the Thailand office, aligning with local labour laws and company guidelines.
• Administer employee benefits programs specific to Thailand, ensuring compliance with local regulatory requirements and educating employees on their entitlements.
• Ensure all HR processes are accurately documented, compliant, and aligned with company policies and legal requirements whilst ensuring data integrity and confidentiality.
• Ensure strict compliance with data protection regulations relevant to Thailand, safeguarding employee information.
• Generate regular HR reports for Thailand operations, providing insights on key metrics such as recruitment, retention, and employee relations.
• Act as a key partner in building strong employee relations by addressing workplace issues, promoting engagement, fostering a positive organizational culture, and escalating complex issues to senior HR management as needed.
• Act as a liaison between the local Thailand team and regional/global HR functions.

Performance appraisal & Employee Engagement:

• Conduct performance appraisal processes, identify employee performance and development needs, and propose targeted training or improvement plans.
• Ensure appraisal processes are aligned with business objectives and employee development.
• Design, plan, and execute activities, programs, and initiatives aimed at fostering team bonding, recognizing employee contributions, and enhancing overall workplace satisfaction.
• Ensure all engagement activities are delivered seamlessly and professionally, with clear ownership and accountability at every stage.

Payroll & Budget Management:

• Prepare and process monthly payroll accurately and on time and maintain and update employee compensation records, tax data, and benefits.
• Manage year-end tax processes and employee income statements (e.g. PND1, PND91 in Thailand).
• Develop and monitor HR department budgets and forecasts also prepare annual HR and personnel cost budgets and support financial planning for recruitment, training, and employee welfare programs.
• Track and report on headcount, compensation, and benefit expenditures.
• Maintain proper documentation, filing, and record-keeping processes to meet audit and financial reporting requirements.

Talent Acquisition & Employer Branding:

• Drive a long-term talent acquisition strategy by proactively anticipating future workforce needs aligned with business objectives.
• Lead and oversee recruitment processes from job postings to interviews, and coordinate new employee onboarding and orientation specifically for the Thailand team.
• Utilize multiple recruitment channels, continuously exploring and evaluating new, innovative sourcing platforms to expand talent reach.
• Develop and maintain a talent pipeline through relationship-building with high-potential candidates for current and future opportunities.
• Strengthen and leverage employer branding initiatives to position the company as an employer of choice to attract top-tier talent.

Office Management:

• Oversee the upkeep, cleanliness, and maintenance of office areas and facilities, including rental management, repairs, and equipment servicing.
• Ensure security measures are in place to protect employees, visitors, and company property.
• Coordinate with vendors and service providers to ensure timely completion of repairs, maintenance, and facility-related tasks.

IT Support & Coordination:

• Assist and coordinate with the IT department to support the setup, maintenance, and allocation of IT hardware and software across the organization.
• Facilitate smooth IT-related operations, especially in relation to onboarding, licensing, and equipment readiness.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience 7 years above in human resources and office administration roles, with a demonstrable track record in a leadership or supervisory capacity.
• In-depth knowledge of Thailand HR policies, local labour laws, and regulatory compliance.
• Strong organizational, multitasking, creative and team leadership skills.
• Excellent communication and interpersonal skills, with the ability to effectively resolve conflicts and build strong relationships.
• Fluent in spoken and written English and Thai to effectively communicate with both local and international stakeholders. Alternatively, fluency in spoken and written Chinese and Thai is welcomed.
• Proficiency in MS Office and HRIS tools.
• Ability to work independently, make sound decisions, and take initiative in a fast-paced environment.

Company Description
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist, and let your heart guide you in this world where life beats faster.

Job Description
THE POSITION
To manage the operations of Front Office by ensuring product and service quality standards are met.

Key Responsibilities
Guest Service & Operations

• Supervise all front office functions, ensuring guests receive prompt, personalized, and professional service.
• Oversee guest arrival and departure experience, giving priority attention to VIPs, repeat guests, and loyalty members.
• Maintain high standards in appearance, hygiene, and conduct across the department.
• Ensure daily accuracy of room inventory and manage upgrades and special requests.
• Handle system recovery procedures and interpret front office reports/statistics.

Team Leadership & Development

• Lead and motivate the Front Office team to achieve service excellence.
• Conduct regular departmental meetings and performance reviews.
• Support recruitment and onboarding in collaboration with T&C.
• Identify training needs and implement programs for continuous development.
• Provide coaching, guidance, and disciplinary support where necessary.

Financial & Strategic Management

• Drive occupancy, ADR, and revenue through effective room management and upselling techniques.
• Collaborate with the Finance team on budgeting, cost control, and forecasting.
• Monitor marketing efforts within the Front Office, ensuring alignment with brand strategies.
• Collaboration & Compliance
• Maintain strong interdepartmental relationships to enhance the guest journey.
• Conduct routine inspections to ensure upkeep of facilities and equipment.
• Ensure compliance with safety, security, and OH&S policies.
• Log incidents and maintain confidentiality of guest information at all times.

Qualifications

• Proven experience in a fast-paced, customer-focused environment
• Previous hospitality experience is highly preferred
• Proficiency in Opera or similar property management systems
• Excellent communication skills with fluency in English; additional languages are a plus
• Strong problem-solving abilities and attention to detail
• Ability to multitask and prioritize in a dynamic environment
• Sales-driven mindset with a talent for upselling
• Flexible schedule with availability to work shifts, weekends, and holidays
• Tech-savvy with the ability to quickly learn new systems
• Professional appearance and positive attitude
• Empathetic approach to guest concerns and complaints
• Bachelor's degree in Hospitality Management or related field is a plus

Additional Information

Your Team And Working Environment
In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture

Note: Customization may be included for any specific local or legislative requirements, such as work permits

Our Commitment To Diversity & Inclusion
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Company Description

Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist, and let your heart guide you in this world where life beats faster.

Job Description

Departmental Basics (Month 1–8)

Gain in-depth understanding of the department's core functions, standard procedures, and service expectations by actively performing day-to-day operational tasks and supporting team activities.

Supervisory Training (Month 9–16)

Develop leadership capabilities by supervising team members, making informed operational decisions, and coordinating departmental activities to ensure smooth and efficient service delivery.

Assistant Manager (Month 17–24)

Execute Assistant Manager responsibilities with increasing autonomy, demonstrating sound judgment, strategic thinking, and the ability to lead operations and drive performance independently.

Qualifications

• Bachelor's degree in Hospitality Management or related field (strongly preferred)
• Minimum 1 year of experience in Front Office in the hospitality industry
• Proficiency in English (verbal, written, and reading)
• Advanced proficiency in Microsoft Office
• Exceptional customer service and interpersonal skills
• Strong problem-solving and decision-making abilities
• Excellent communication skills at all levels of the organization
• Thorough understanding of hotel operations and guest services
• Ability to work effectively in a multicultural environment
• Flexibility to work varying shifts, including weekends and holidays
• Strong attention to detail and organizational skills
• Ability to multitask and work efficiently under pressure
• Commitment to driving innovation and continuous improvement in guest services