What Jobs are available for Central Scheduling in Thailand?

Job Purposes

Perform daily activities for organizational office administration in managing, organizing, coordinating, and developing procedures and communication protocols, inventory control, and task delegation, to ensure organizational effectiveness in operations

Key Roles and Responsibilities

• Execute day-to-day administrative task, including office equipment, stationary, office supplies, canteen, housekeeping, security guard, gardener and driver to ensure effectiveness
• Resolve troubleshooting and facilitate internal departments to support the operations of the organization
• Purchase office supplies and equipment aligning with budget plan to minimize costs and meet the organization's business needs
• Coordinate with related team and functions to create mutual understanding in administrative operations
• Make and analyze summary reports of overall office administration to propose to the direct supervisor and improve the performance of the team
• Perform other responsibilities as assigned

Qualifications

• Bachelor's degree in related field
• Minimum of 0-3 years' experience in related field
• Have knowledge in office management or administration
• Have excellent time management skills
• Be able to multi-task and prioritize work

Additional Information

Your duties and responsibilities include but are not limited to:

Financial Management & Reporting

• Prepare monthly financial reports and manage departmental budgets for the Regional and the Country Office in Thailand
• Monitor budgets and expenditures to ensure compliance with the organisation's policies, procedures and relevant laws and regulations
• Maintain accurate accounting for all financial transactions, including cross-legal entity transactions and allocation of shared expenses
• Lead multi-currency cash management and banking operations, including monitoring liquidity, update FX rates and reconciling of bank accounts
• Manage organisational credit card expenses, ensuring timely top-ups, proper documentation
• Conduct monthly cash counts to ensure accuracy, accountability, and compliance with internal financial controls
• Maintain proper accounting systems and support annual external audits across legal entities
• Ensure timely and accurate recording of donations in the accounting system and oversee the management of in-kind donations to ensure they are effectively utilised for the maximum benefit of the intended beneficiaries, in alignment with organisation objectives

Administration & Operations

• Oversee logistics, accommodations, and assets to ensure operational efficiency
• Plan and coordinate staff events, ensuring effective use of resources and successful execution
• Maintain a professional, safe, and collaborative office environment
• Manage office site maintenance, repairs, and service coordination.
• Oversee administrative tasks, including documentation, filing, correspondence, and support to other departments as needed
• Maintain relationships with banks and other financial institutions

Human Resources Support

• Support payroll processing to ensure accurate and timely salary payments in compliance with local labor regulations
• Manage the staff welfare benefits, including annual health checks, health insurance, and travel insurance, ensuring timely enrollment and renewals
• File Social Security and personal taxes on time, requiring proficiency in the SVS tax program
• Ensure timely payment of the Workmen's Compensation Fund

We are seeking for a person who meets the following criteria:

Education and work experience

• A strong interest in working for an NGO and to contribute to our vision and mission
• A bachelor's degree in Finance, Accounting, Business Administration, or equivalent education
• Minimum of 10 years of work experience in financial and administrative management, including 5 years in the leadership role in NGO or international development context

Hard skills

• Advance knowledge of financial management, accounting, budgeting and banking operations
• Proficiency in accounting software (e.g., QuickBooks, SunSystems, Sage, or similar)

Soft skills

• Proven leadership skills to form a working environment
• Demonstrate the ability to accept, implement and give constructive feedback
• Excellent communication and interpersonal skills
• Excellent analytical skills and drive for constant development
• Great attention to detail and a critical mind
• Excellent organisational and time-management skills
• Positive attitude, open-mind, and being approachable
• High level of integrity and commitment to transparency and accountability

Language skills

• language skills
• Proficient written and spoken English language skills are required

What we offer:

• A full-time position in our office in Chiang Mai, Thailand
• A multicultural working environment with more than 14 nationalities in the region
• A working culture based on trust, constant exchange, lean hierarchy, and constant learning and development
• Salary will be based on relevant work experience, skills, and knowledge, and includes both monetary and non-monetary benefits

Did we spark your interest? Wonderful Please apply in English with your motivational letter, resume, salary expectations, university transcripts, and two references. The application deadline is 31st October Submit your application here:

We will of course confirm that we have received your application and we will only get in contact with you again if you are selected for an interview.

The application deadline is 31st October 2025.

Position: Office Administration/ Administrative Assistant

Location: Samut Sakorn, Thailand

About Company Profile:

One of Asia leading building material product companies, specializing in service, processing and installation.

Job scope:

This role will bea proactive and detail-oriented Office Administrator who will be based at factory in Samut Sakhon. The ideal candidate will have experience in administrative work, good computer skills, and the ability to coordinate with both internal teams and external clients.

Key Responsibilities:

• Prepare and maintain documents, reports, and records in both digital and physical formats
• Create and update PowerPoint presentations and workflow documents
• Handle incoming phone calls and direct them appropriately
• Manage daily office operations, including supplies and administrative needs
• Coordinate with the production team and ensure client updates and requirements are communicated clearly
• Maintain accurate and timely records of production reports, shipment updates, and general information
• Ensure the office area is organized and information is properly filed and accessible

Qualifications:

• Bachelor's Degree or higher in Business Administration, HR or any related fields
• A minimum of 3 years of experience in administrative function/ management in related business industry (candidates who has direct experience in manufacturing industry are advantage)
• Previous experience in administrative or office support roles preferred
• Proficient in Microsoft Office, especially PowerPoint and Word
• Good written communication in English

Key Responsibilities:

Management & Leadership:

• Establish, implement, and continuously refine company policies, SOPs, and procedures to ensure consistency, quality, efficiency, and compliance across all business functions.
• Foster interdepartmental collaboration and alignment to achieve strategic organizational goals.
• Lead change management initiatives and drive a culture of accountability, innovation, and high performance.
• Provide clear direction, coaching, and mentorship to managers and team members to strengthen leadership capability across the organization.
• Monitor business performance and identify opportunities to optimize processes, resources, and structures for maximum impact.

Employee Life Cycle Management:

• Manage end-to-end HR functions including recruitment, onboarding, performance management, appraisal, payroll, attendance, employee relations, internal communications, and offboarding.
• Implement and ensure adherence to HR policies and procedures within the Thailand office, aligning with local labour laws and company guidelines.
• Administer employee benefits programs specific to Thailand, ensuring compliance with local regulatory requirements and educating employees on their entitlements.
• Ensure all HR processes are accurately documented, compliant, and aligned with company policies and legal requirements whilst ensuring data integrity and confidentiality.
• Ensure strict compliance with data protection regulations relevant to Thailand, safeguarding employee information.
• Generate regular HR reports for Thailand operations, providing insights on key metrics such as recruitment, retention, and employee relations.
• Act as a key partner in building strong employee relations by addressing workplace issues, promoting engagement, fostering a positive organizational culture, and escalating complex issues to senior HR management as needed.
• Act as a liaison between the local Thailand team and regional/global HR functions.

Performance appraisal & Employee Engagement:

• Conduct performance appraisal processes, identify employee performance and development needs, and propose targeted training or improvement plans.
• Ensure appraisal processes are aligned with business objectives and employee development.
• Design, plan, and execute activities, programs, and initiatives aimed at fostering team bonding, recognizing employee contributions, and enhancing overall workplace satisfaction.
• Ensure all engagement activities are delivered seamlessly and professionally, with clear ownership and accountability at every stage.

Payroll & Budget Management:

• Prepare and process monthly payroll accurately and on time and maintain and update employee compensation records, tax data, and benefits.
• Manage year-end tax processes and employee income statements (e.g. PND1, PND91 in Thailand).
• Develop and monitor HR department budgets and forecasts also prepare annual HR and personnel cost budgets and support financial planning for recruitment, training, and employee welfare programs.
• Track and report on headcount, compensation, and benefit expenditures.
• Maintain proper documentation, filing, and record-keeping processes to meet audit and financial reporting requirements.

Talent Acquisition & Employer Branding:

• Drive a long-term talent acquisition strategy by proactively anticipating future workforce needs aligned with business objectives.
• Lead and oversee recruitment processes from job postings to interviews, and coordinate new employee onboarding and orientation specifically for the Thailand team.
• Utilize multiple recruitment channels, continuously exploring and evaluating new, innovative sourcing platforms to expand talent reach.
• Develop and maintain a talent pipeline through relationship-building with high-potential candidates for current and future opportunities.
• Strengthen and leverage employer branding initiatives to position the company as an employer of choice to attract top-tier talent.

Office Management:

• Oversee the upkeep, cleanliness, and maintenance of office areas and facilities, including rental management, repairs, and equipment servicing.
• Ensure security measures are in place to protect employees, visitors, and company property.
• Coordinate with vendors and service providers to ensure timely completion of repairs, maintenance, and facility-related tasks.

IT Support & Coordination:

• Assist and coordinate with the IT department to support the setup, maintenance, and allocation of IT hardware and software across the organization.
• Facilitate smooth IT-related operations, especially in relation to onboarding, licensing, and equipment readiness.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience 7 years above in human resources and office administration roles, with a demonstrable track record in a leadership or supervisory capacity.
• In-depth knowledge of Thailand HR policies, local labour laws, and regulatory compliance.
• Strong organizational, multitasking, creative and team leadership skills.
• Excellent communication and interpersonal skills, with the ability to effectively resolve conflicts and build strong relationships.
• Fluent in spoken and written English and Thai to effectively communicate with both local and international stakeholders. Alternatively, fluency in spoken and written Chinese and Thai is welcomed.
• Proficiency in MS Office and HRIS tools.
• Ability to work independently, make sound decisions, and take initiative in a fast-paced environment.

Administrative support staff

งานธุรการ&งานทรัพยากรบุคคล - งานธุรการ/การจัดการทั่วไป(Full time)

รายละเอียดงาน

Responsibilities:We require a supportive staff for a senior supervisor who can work with Thai local governments and related public documents. Application Form: Answer incoming calls and assist with general office inquiries2 Order and manage office supplies3 Support team logistics (e.g., van booking, hotel reservations, restaurant search)4 Register new employees for:

• Social Security
• Provident Fund
• Group Insurance
• Office entrance cards etc.5

Handle office errands (e.g., Revenue Department, post office, company mailbox, other vendors etc.)6 Coordinate Visa and Work Permit (WP) Processes

• Work with BM Account for visa and WP-related matters
• Prepare necessary documents for visa renewal (as listed by BM)
• Report 90-Day Stay for Japanese Staff7 Support Internal Events and Bookings (e.g., via Event Banana)
• Assist in arranging internal events or team activities through platforms like Event BananaAccounting1 Issue invoices (transitioning to an online system)2 Record invoice and receipt numbers in the tracking sheet3 Handle internal advance payment procedure4 Print and send withholding tax forms via post5 Prepare financial reports:
• Payment vouchers
• Receipt vouchers
• Petty cash vouchers
• Bank reports6 Follow up on payments and confirm with clients

ประสบการณ์ / คุณสมบัติของผู้สมัคร

Qualifications:

• Thai language as a first language (or the equivalent level)
• Communicable in English, both writing and speaking.
• Able to use MS office applications.

(Word, Excel, Powerpoint)

• Being familiar with online accounting tools is a plus.

Remark: Commuting to the office is required.

เงื่อนไข

สถานที่Bangkok (capital)) > Bangkok > เงินเดือนอื่นๆคุณสามารถเห็นข้อมูลที่สมบูรณ์หลังจากเข้าสู่ระบบแล้วลงชื่อเข้าใช้เพื่อดูเพิ่มเติม (

ประวัติบริษัท

Asian Identity Co.,Ltd. is human resources and organization development consulting company originates from Thailand.

We work with top executives and managers from Asian companies in South East Asia to help them improve their organizational performance to achieve their goals.

We are striving to create organization where employees can build up their core "Identity", and link it to the organization in a fitting alignment. We wish and believe that we would bring an era of "Asia is one", which allows people to experience great teamwork over the different nations and cultures as a whole.

Our Thai and Japanese consultants, including professional facilitating partners from other Asian countries, with multicultural experience and expertise can greatly add values to companies' goals. Our head office is located at Phloen Chit area of Bangkok.

**Deadline to apply is 22 October 2025**

Host entity

UNICEF

Type

Onsite

Duration

12 months (with possibility of extension)

Number of assignments

1

Duty stations

Bangkok

Assignment country

Thailand

Expected start date

01/11/2025

Volunteer category

National UN Youth Volunteer

Mission and objectives

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfilling their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

In the East Asia and Pacific Region, UNICEF works to uphold the rights of all children. This means the rights of every child, irrespective of their nationality, gender, religion or ethnicity, to:

• survival – to basic healthcare, peace and security;

• development – to a good education, a loving home and adequate nutrition;

• protection – from abuse, neglect, trafficking, child labour and other forms of exploitation; and

• participation – to express opinions, be listened to and take part in making any decisions that affect them

Recognizing children, adolescents and youth have a right to participate in decisions that affect their lives, a right to a healthy and safe environment, and a right to protection from harm, UNICEF is calling for governments and businesses to address the climate crisis through reduction in greenhouse emissions, increased investment in children's awareness and climate literacy, and by engaging young people in environmental and climate related policy making.

Context

The UNICEF Thailand aims to nurture Diversity Inclusion workforce which youths helping to drive changes and support programme through Human Resources Management on improving the lives of children.

The UNV Volunteer – Junior Administrative Assistant (Protocol and Travel) will be tasked to assist in data tracking, monitoring, and reporting on staff's information relevant to travel documents required by local authorities to perform the role in Thailand. The role also involves coordination with internal and external stakeholders to support work efficiency of the unit as well as Common Services Unit of UNICEF Offices in Bangkok.

Task description

Under the direct supervision of Administrative Associate – Travel and Protocol, the National UN Youth Volunteer will :

Coordinate Travel Arrangements :

· Liaise with UNICEF-approved travel agents to obtain fare quotations, secure flight reservations, and evaluate airfare options in accordance with UNICEF Travel Procedures.

· Ensure timely and cost-effective travel planning for staff, consultants, and eligible dependents.

Provide Visa and Immigration Support

· Facilitate visa arrangements for all categories of official travel, including duty travel, reassignment, and onboarding.

· Provide procedural guidance and document support for Thai Visa Authorization, Thai Resident Permits, and Re-entry Visas for UNICEF staff, UN Volunteers, consultants, and their eligible dependents.

· Ensure full compliance with host country regulations and Ministry of Foreign Affairs protocols.

Assist with Protocol Administration

· Support the preparation and submission of official documentation required for diplomatic privileges, visa endorsements, and residency-related matters.

· Maintain liaison with relevant government agencies and internal units to ensure smooth processing and timely renewals.

Manage Records and Documentation

· Digitize and organize documents, maintaining structured records in shared folders for team access and audit readiness.

· Keep travel logs and statistics updated to support operational reporting and visibility across units.

Review and Verify Travel Invoices

· Review invoices for air tickets and travel reimbursements to ensure accuracy, compliance, and proper documentation prior to submission for payment.

· Flag discrepancies and follow up with vendors or staff as needed.

Coordinate UNLP Requests

· Assist with the submission and tracking of United Nations Laissez-Passer (UNLP) requests, including issuance, renewal, and cancellation processes.

· Ensure alignment with UN protocol standards and internal clearance procedures.

Others

· Provide support for workshops, conferences, and official activities, ensuring that travel and protocol components are fully integrated into event planning and execution.

· Monitor and regularly update content on the Protocol and Travel SharePoint site to ensure accuracy and relevance.

· Due to operational requirements, remote work (work-from-home modality) is not applicable to this position.

This UNV assignment plays a critical role in supporting the Thailand country office's Travel and Protocol functions, serving as a coordination point to ensure these operations are executed with precision, timeliness, and adherence to organizational standards. The position is primarily responsible for assisting travel arrangements and upholding protocol compliance which requires discretion, attention to detail, and a strong grasp of organizational procedures. Through effective coordination, the role contributes directly to the smooth functioning and professionalism of the Protocol and Travel Team.

Languages

English, Level: Fluent, Required

Thai, Level: Fluent, Required

Required education level

Bachelor's degree in Administration or area related to Office management, hospitality, International Relations

Skills and experience

· Bachelor's Degree in Administration or area related to Office management, hospitality, International Relations; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of a university degree.

· At least 1 month of relevant work experience at the national and/or international level Experience working in the UN or other international development organization or Embassies is an asset.

· Other desired/mandatory required technical knowledge.

· Exceptional oral and written skills; excellent drafting letters, reporting skills.

· Accuracy and professionalism in document production and editing.

· Excellent interpersonal skills ; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development ;

Ability to work and adapt professionally and effectively in a challenging environment ; ability to work effectively in a multicultural team of international and national personnel.

· Demonstrated solid computer literacy, including the use of MS Office applications, office technology equipment / platform, as well as familiarity with database monitoring and tracking progress using modern technology and digital applications to support operational efficiency and reporting accuracy.

· Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

· Sound security awareness.

· Have affinity with or interest in Child's rights, volunteerism as a mechanism for durable development, and the UN System.

1.

Sales Support & Quotation Management

•

Generate and issue accurate and timely sales quotations for customers and the sales team.

•

Check real-time stock availability with the warehouse to confirm product availability for orders.

•

Provide comprehensive administrative support to the sales representatives and manager.

2.

Administrative & Procurement Support

•

Perform general office administrative tasks.

•

Collective Sourcing, analysis and procurement company purchases with comparison report for management approval.

•

Consolidate and prepare the monthly HR reports for HR and Management team, accurately categorizing leave as with medical certificate or without certificate.

3.

Sales Reporting & Coordination

•

Assist in preparing and submitting weekly and monthly sales reports.

•

Maintain accurate and up-to-date customer and dealer records in the company database.

•

Work closely with the Sales Manager to align strategies and ensure smooth communication.

•

Coordinate with the logistics and operations teams to follow up on order fulfilment and status.

•

Help resolve any customer issues related to shipments or delivery inaccuracies.

•

Act as a liaison between the sales team and other internal departments and external suppliers.

•

Strong analytical and reports presentations.

•

Assist with other ad-hoc administrative duties as assigned by management.

About us:

In 2003, Patricia Duchaussoy founded Pilates Station, the first Pilates studio in Bangkok, setting the standard for Pilates in Thailand. For nearly two decades, it was the trusted destination for quality instruction and professional training.

Today, this legacy lives on at Swiss Pilates 10 located in Sukhumvit Soi 10, Klongtoey.  Together, they carry forward the tradition of excellence, innovation, and passion that Pilates was known for.

We are looking for a Sales and Administrative Executive to join our team in the new location.

Job duties:

In your role, you will be responsible for the duties as outlined below.

·    Warmly welcome and assist members and guests as they arrive.

·    Provide studio tours and answer any queries about packages and facilities.

·    Handle membership sign-ups, bookings, and payments.

·    Keep the reception and studio clean and tidy.

·    Ensure all members/guest are signed in and booked correctly providing all the necessary details.

·    Answer phone calls and give information on packages, deals, promoting sales and provide great customer service.

·    Provide health consultation (as trained) to customers who ask for health advise and/or check-up sessions.

·    Accept bookings and making changes to the bookings of members/guest on the phone and within the studio.

·    Give information to the customers about their schedules, bookings and update the online-booking-system.

·    Update classes, courses, prices & packages, instructors, updating the point-of-sales (POI) on the online booking system.

·    Provide support by taking photos, writing and translating inspirational posts for the marketing campaigns and sending it to potential customers through social media channels such as: Facebook, Web-Chat, LINE, Instagram and any other marketing channels.

·    Help create a community and a community-feeling when engaging with customers/guests before and after class.

·    Show interest in members/guest physical improvements and encourage them in a positive and friendly way to reach their personal goals and to upsell packages and activities provided.

·    Follow up actively on regular and potential customers/guests by phone, email, LINE or verbally at the studio, according to the Studio's sales strategy.

·    Follow up with active members whose packages are expiring, advising them on the renewal of their packages in order to promote sales.

·    Take care of the daily accounting tasks such as: updating income & expenses files, petty cash and daily cash sheets, daily credit card settlements and other related tasks.

·    Keep track of the Pilates instructors schedule and members on the online booking system.

·    Close or open of the studio and making sure all Pilates machine accessories are put away, all machines are wiped, all air conditions and lights switches are turned off and the studio door is locked.

·    Integrate with the working staff and members in a cooperative way, respect your co-workers as equal, regardless of their background, age or skin-color.

·    Sell and market by proactively making proposals and executing them on our marketing channels such as: Instagram and LINE.

·    Represent Swiss Pilates Bangkok and all its activities and offers in the public.

·    Support the manager on specific tasks such: as research, marketing, arrangements with third party, providing translation support to facilitate management discussions, and as well as interacting with the building's administrative and maintenance team.

·    In our studio space you may be looking after high-profile people who value their privacy, so a degree of confidentiality is non-negotiable.

·    Ambition to develop is welcomed but not essential, this role offers the potential to develop into a Manager in the future.

·    Maintain a friendly and professional attitude at all times.

What we are looking for:

·    A passion and all-round knowledge of fitness is preferable.

·    Rapport building skills are essential for working in our studio, every guest is a loyal member or a potential new member, so every interaction is crucial.

·    As the smiling face that greets every member and guest to our studio, you'll have a bright personality and genuine warmth with a passion for outstanding hospitality.

·    A positive, approachable personality with excellent customer service skills.

·    Good sales, social media and making short reels for Instagram posts.

·    Experience in a customer-facing role (hospitality, retail, or reception experience preferred).

·    Strong communication skills and the ability to engage with a variety of people.

·    Ability to multitask and work independently.

·    Working hours 12pm - 8pm (Mon,Tues,Thurs,Fri) and 9am to 2pm (Sat,Sun) Wednesday's off.

·    Passion for health, fitness, and well-being is a bonus.

If you feel this new role in a new branch is for you, please email your CV/Resume to Khun Minnie

Business Operation and Administrative Support - (Contract 2 Years)

Location: Sathorn, Bangkok

Working Day/Time: Mon-Sat, hrs.

On Board: : January 1, 2026 to December 31, 2027

Major Tasks and Responsibilities:

1)    Optimize growth, market share, profitability and value creation to meet or exceed Owner short and

long-term business and operational objectives; control costs

2)    Market and sales data analysis

3)    Close dialogue with Regional Product Management and Order Management to understand most up-

to-date product availability, production and logistics issues

4)    Prepare ASEAN+JKT input to global industrial business steering meetings, as well as Regional Sales

Meetings (RSMs)

5)    Supports ASEAN+JKT processes e.g. forecast process, and budget processes

6)    Caretaker for all sales related systems in ASEAN+JKT, e.g. IBP, C4C, CRM, ROI PE, SharePoint etc.

7)    Coordination and organization of events (sales meetings, team workshops and customer events) and

training sessions aimed at CO ASEAN+JKT

8)    Regional project and project implementation support

9)    Admin management (e.g. Opex cost management)

10)  Safety and Compliance

11) Supports Business Operation and Support Manager for the following

a.    Quarterly forecasts

b.    Monthly steering cycles starting with volume and price outlook

c.    Order monitoring, gap analysis and corrective action

d.    Monthly reviews

e.    Work closely with Order Management and Regional Product Management

f Work closely with planners and controllers

g.    Various analyses and numerous internal reports

h.    Key projects

i Administrative support

Qualification:

1)    Commercial University degree or equivalent with experience in commercial field

2) Minimum 3 years of experience.

3)    Language Ability: Good command of English

4)    Solid command of Microsoft office applications

5)    Analysis (qualitative and quantitative analysis, strong logic and structure, beyond just excel skills)

6)    Strong stakeholder management, able to "stand your own" against / and influence experienced sales

managers

7)    Able to see the big picture

8)    Project management skills

9)    Ability to manage responsibilities self -directed and with high degree of independence

10)   Team spirit, initiative and effective communication

11)  Capability in dealing with culture complexity among ASEAN+JKT countries