31 Export Documentation jobs in Thailand

Responsibilities

• Open the sales order (NAV Process) & Order confirmation into the factory

• Issue Proforma Invoice, Commercial & Packing List.

• Contact with demand planning to check products in stock and inform customers to change in case of insufficient quantity of products according to orders.

• Coordinate Logistic Team staff to book the shipping according to the delivery deadline.

• Coordinate with transportation, inquiring information about the shipping schedule, tracking payment, shipping document and other.

• Contact warehouse to check quantity and details of loading products.

• Update customer of status of the shipment

• Present documents to the relevant financial institution for payment to ensure all transactions are recorded accurately with the relevant internal systems.

Requirements :

• Minimum 2 years experience in Export Sales coordinator/administration, Logistic, or and related fields or admins officer.

• Ability to co-work with other departments to ensure securing deadlines.

• Good command in computer skill Microsoft office (Word, Excel, PowerPoint, Outlook).

• Good command in English (reading and writing). Translation experience will be advantageous.

• Excellent communication skills and ability to work with people at all levels.

Job Description:

1. Handle vessel booking and trucking arrangements for daily export shipments.
2. Coordinate closely with shipping lines, freight forwarders, truckers, and factory teams.
3. Monitor and follow up on cut-off time, SI, and VGM submission with the documentation team.
4. Negotiate space with carriers or forwarders, especially in urgent cases, to ensure daily shipping targets are met.
5. Arrange trucking for container pick-up and factory loading, including urgent or same-day cases.
6. Troubleshoot issues when trucking is not available, cannot pick up at yard/return at terminal, or requires special arrangements—without extra cost.
7. Communicate and coordinate with factory teams for loading plan changes and urgent shipment requirements.
8. Maintain proper records and filing systems to manage booking and trucking status.

Qualification:

• Previous experience in freight forwarding or shipping line customer service (booking & trucking).
• Strong communication and negotiation skills with shipping lines, forwarders, truckers, and factories.
• Ability to work under pressure, handle urgent requests, and adapt to sudden changes.
• Strong problem-solving skills with a proactive and flexible working style.
• Well-organized, detail-oriented, and capable of handling multiple tasks simultaneously.
• Positive attitude and willingness to work in a fast-paced and dynamic environment.

JOB DESCRIPTION :

• Managing relationships, coordinating, and negotiating with international clients.
• Coordinating freight shipments to ensure that they arrive on time and without damage.
• Preparing export-related documents.
• Cooperating with other departments and government agencies to ensure that all international business operations run smoothly.

GENERAL REQUIREMENTS :

• Thai nationality

• Good in English both written and spoken

• TOEIC 600 / TOEFL 500 / IELTS 5.0

• Candidates without exam score will be tested on English through an interview.
• Good interpersonal skills and human relationships
• Good communication
• Have driver's license and at least one year of driving experience

Welcome new graduates.

A background in aquaculture is not necessary, but a passion for English and a willingness to learn are required.

You will complete an initial internship on the farm to acquire a practical understanding of the system prior to beginning the role of Export Coordinator.

FRINGE BENEFITS :

• Bonus
• Social security
• Rental fee
• Pay raise
• Motorcycle or petrol
• Annual health check
• Sick leave 30 days/year
• Annual leave 10 days

Salary: 22, ,000 THB (depending on skills and experiences)

WORK 6 days/week : 8-12 AM & 1-5 PM

Working at our headquarter in Bansang, Prachinburi, Thailand

***Online interview via google meet

Apply here

Company Description

3 Seasons Fruit Industry Co., Ltd is a leading exporter in Thailand, specializing in freeze-dried fruits and vegetables made from tropical raw materials. Our facilities are certified by BRC, SMETA, HACCP, ISO22000, GMP, HALAL, and KOSHER, ensuring the highest standards of quality and safety. Located in Chonburi, with raw material collection stations in Chanthaburi and Chumphon, we offer a one-stop service from raw material collection to finished goods for export. We serve both OEM and retail markets, with 90% of our products exported worldwide. Our product range includes frozen fruits, freeze-dried snacks, and freeze-dried powders, all known for their natural taste and high quality.

Role Description

This is a full-time on-site role located in Bangkok for an Export Coordinator. The Export Coordinator will be responsible for preparing and managing export documentation, coordinating with customers, handling ocean freight logistics, and ensuring compliance with export regulations. The Export Coordinator will also provide excellent customer service, maintaining meticulous records and communications.

Qualifications

• Experience in Export Documentation and compliance
• Strong Communication and Customer Service skills
• Knowledge of Ocean freight logistics and Export regulations
• Detail-oriented with excellent organizational skills
• Proficiency in using export management software and tools
• Ability to work effectively in a team and independently
• Previous experience in the food industry is an advantage
• Bachelor's degree in Business, Logistics, International Trade, or related field

Responsibilities:

Handing import and export shipments to ensure smooth import-export operations and compliance with customs regulations.

Contact and coordinate with oversea of customers, Freight Forwarder, shipping companies and related internal departments.

Perform SAP system-based Goods Receipt (GR) and Bill invoice for imported shipments

Monitor shipments to be on schedule as needed.

Assist in resolving day-to-day problems encountered

Perform other job-related duties as assigned.

Qualifications & Requirements:

Bachelor's degree in Logistics, Supply Chain Management, or a related field.

Minimum 2-3 years of experience in an Import & Export function.

Excellence in SAP module and Experience with SAP S4 or related ERP systems would be an advantage

Knowledge of international trade regulations, FTA would be an advantage

Strong English communication skills, both written and verbal.

Able to manage multiple tasks under high pressure and work independently or in a team

Computer literacy in MS office

Good attitude, self-motivated, hard-working, and able to work flexible hours.

1. Receive and confirm customer purchase plans and forecasts from overseas clients.
2. Prepare and distribute shipping schedules to internal departments, including Production Planning, Manufacturing, and Quality Assurance.
3. Prepare quotations for export-related business.
4. Issue invoices, packing lists, and other related export documents as requested by customers.
5. Submit documents to shipping agents, coordinate cargo pick-up, and follow up on all related documentation until each shipment is completed.
6. Review and request purchasing of export packaging materials.
7. Compile and report departmental performance according to KPI requirements.
8. Support and participate in customer visits and liaison activities with international clients.
9. Translate customer documents (e.g., audits, questionnaires, letters, emails) from English to Thai and share with relevant departments.
10. Perform other tasks as assigned by the supervisor.

Responsibilities

• Verify required documents for order creation and coordinate with relevant teams.
• Track delivery status and customer payments; handle delivery-related issues.
• Receive sales data (Purchase Orders) from the marketing team and input product details into the company system.
• Review and ensure accuracy of order-related data in SAP; issue memos for corrections.
• Coordinate production, packaging, shipping, vessel booking, and payment processes before and after delivery.
• Communicate delivery confirmation to customers.
• Gather and follow up on export documents and shipping details (e.g., container numbers, vessel info, delivery schedules).
• Investigate and resolve delivery errors through negotiation and coordination with internal teams and customers.
• Perform other tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or related field.
• 1–2 years of experience in manufacturing and export coordination.
• Proficient in Microsoft Office.
• Responsible, detail-oriented, and service-minded.
• Able to work well under pressure.
• Strong English skills (speaking, writing, reading, listening).
• Prior experience is an advantage.

About the Role

This role will be responsible for managing and following up on international trade orders, ensuring smooth communication between clients, suppliers, and logistics partners.

Key Responsibilities

• Coordinate export orders from confirmation through to shipment.
• Communicate with overseas clients, suppliers, and factories.
• Prepare, review, and manage export documentation.
• Track production schedules and monitor delivery timelines.
• Ensure packaging, quality, and shipping requirements are met.

Requirements

• Proficiency in both Chinese and English (spoken and written).
• Strong coordination and communication skills.
• Detail-oriented with good organizational abilities.
• Eligible to work in Thailand (Thai citizen or valid work visa).