What Jobs are available for Global Administration in Thailand?

**Deadline to apply is 22 October 2025**

Host entity

UNICEF

Type

Onsite

Duration

12 months (with possibility of extension)

Number of assignments

1

Duty stations

Bangkok

Assignment country

Thailand

Expected start date

01/11/2025

Volunteer category

National UN Youth Volunteer

Mission and objectives

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfilling their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

In the East Asia and Pacific Region, UNICEF works to uphold the rights of all children. This means the rights of every child, irrespective of their nationality, gender, religion or ethnicity, to:

• survival – to basic healthcare, peace and security;

• development – to a good education, a loving home and adequate nutrition;

• protection – from abuse, neglect, trafficking, child labour and other forms of exploitation; and

• participation – to express opinions, be listened to and take part in making any decisions that affect them

Recognizing children, adolescents and youth have a right to participate in decisions that affect their lives, a right to a healthy and safe environment, and a right to protection from harm, UNICEF is calling for governments and businesses to address the climate crisis through reduction in greenhouse emissions, increased investment in children's awareness and climate literacy, and by engaging young people in environmental and climate related policy making.

Context

The UNICEF Thailand aims to nurture Diversity Inclusion workforce which youths helping to drive changes and support programme through Human Resources Management on improving the lives of children.

The UNV Volunteer – Junior Administrative Assistant (Protocol and Travel) will be tasked to assist in data tracking, monitoring, and reporting on staff's information relevant to travel documents required by local authorities to perform the role in Thailand. The role also involves coordination with internal and external stakeholders to support work efficiency of the unit as well as Common Services Unit of UNICEF Offices in Bangkok.

Task description

Under the direct supervision of Administrative Associate – Travel and Protocol, the National UN Youth Volunteer will :

Coordinate Travel Arrangements :

· Liaise with UNICEF-approved travel agents to obtain fare quotations, secure flight reservations, and evaluate airfare options in accordance with UNICEF Travel Procedures.

· Ensure timely and cost-effective travel planning for staff, consultants, and eligible dependents.

Provide Visa and Immigration Support

· Facilitate visa arrangements for all categories of official travel, including duty travel, reassignment, and onboarding.

· Provide procedural guidance and document support for Thai Visa Authorization, Thai Resident Permits, and Re-entry Visas for UNICEF staff, UN Volunteers, consultants, and their eligible dependents.

· Ensure full compliance with host country regulations and Ministry of Foreign Affairs protocols.

Assist with Protocol Administration

· Support the preparation and submission of official documentation required for diplomatic privileges, visa endorsements, and residency-related matters.

· Maintain liaison with relevant government agencies and internal units to ensure smooth processing and timely renewals.

Manage Records and Documentation

· Digitize and organize documents, maintaining structured records in shared folders for team access and audit readiness.

· Keep travel logs and statistics updated to support operational reporting and visibility across units.

Review and Verify Travel Invoices

· Review invoices for air tickets and travel reimbursements to ensure accuracy, compliance, and proper documentation prior to submission for payment.

· Flag discrepancies and follow up with vendors or staff as needed.

Coordinate UNLP Requests

· Assist with the submission and tracking of United Nations Laissez-Passer (UNLP) requests, including issuance, renewal, and cancellation processes.

· Ensure alignment with UN protocol standards and internal clearance procedures.

Others

· Provide support for workshops, conferences, and official activities, ensuring that travel and protocol components are fully integrated into event planning and execution.

· Monitor and regularly update content on the Protocol and Travel SharePoint site to ensure accuracy and relevance.

· Due to operational requirements, remote work (work-from-home modality) is not applicable to this position.

This UNV assignment plays a critical role in supporting the Thailand country office's Travel and Protocol functions, serving as a coordination point to ensure these operations are executed with precision, timeliness, and adherence to organizational standards. The position is primarily responsible for assisting travel arrangements and upholding protocol compliance which requires discretion, attention to detail, and a strong grasp of organizational procedures. Through effective coordination, the role contributes directly to the smooth functioning and professionalism of the Protocol and Travel Team.

Languages

English, Level: Fluent, Required

Thai, Level: Fluent, Required

Required education level

Bachelor's degree in Administration or area related to Office management, hospitality, International Relations

Skills and experience

· Bachelor's Degree in Administration or area related to Office management, hospitality, International Relations; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of a university degree.

· At least 1 month of relevant work experience at the national and/or international level Experience working in the UN or other international development organization or Embassies is an asset.

· Other desired/mandatory required technical knowledge.

· Exceptional oral and written skills; excellent drafting letters, reporting skills.

· Accuracy and professionalism in document production and editing.

· Excellent interpersonal skills ; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development ;

Ability to work and adapt professionally and effectively in a challenging environment ; ability to work effectively in a multicultural team of international and national personnel.

· Demonstrated solid computer literacy, including the use of MS Office applications, office technology equipment / platform, as well as familiarity with database monitoring and tracking progress using modern technology and digital applications to support operational efficiency and reporting accuracy.

· Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

· Sound security awareness.

· Have affinity with or interest in Child's rights, volunteerism as a mechanism for durable development, and the UN System.

1.

Sales Support & Quotation Management

•

Generate and issue accurate and timely sales quotations for customers and the sales team.

•

Check real-time stock availability with the warehouse to confirm product availability for orders.

•

Provide comprehensive administrative support to the sales representatives and manager.

2.

Administrative & Procurement Support

•

Perform general office administrative tasks.

•

Collective Sourcing, analysis and procurement company purchases with comparison report for management approval.

•

Consolidate and prepare the monthly HR reports for HR and Management team, accurately categorizing leave as with medical certificate or without certificate.

3.

Sales Reporting & Coordination

•

Assist in preparing and submitting weekly and monthly sales reports.

•

Maintain accurate and up-to-date customer and dealer records in the company database.

•

Work closely with the Sales Manager to align strategies and ensure smooth communication.

•

Coordinate with the logistics and operations teams to follow up on order fulfilment and status.

•

Help resolve any customer issues related to shipments or delivery inaccuracies.

•

Act as a liaison between the sales team and other internal departments and external suppliers.

•

Strong analytical and reports presentations.

•

Assist with other ad-hoc administrative duties as assigned by management.

About us:

In 2003, Patricia Duchaussoy founded Pilates Station, the first Pilates studio in Bangkok, setting the standard for Pilates in Thailand. For nearly two decades, it was the trusted destination for quality instruction and professional training.

Today, this legacy lives on at Swiss Pilates 10 located in Sukhumvit Soi 10, Klongtoey.  Together, they carry forward the tradition of excellence, innovation, and passion that Pilates was known for.

We are looking for a Sales and Administrative Executive to join our team in the new location.

Job duties:

In your role, you will be responsible for the duties as outlined below.

·    Warmly welcome and assist members and guests as they arrive.

·    Provide studio tours and answer any queries about packages and facilities.

·    Handle membership sign-ups, bookings, and payments.

·    Keep the reception and studio clean and tidy.

·    Ensure all members/guest are signed in and booked correctly providing all the necessary details.

·    Answer phone calls and give information on packages, deals, promoting sales and provide great customer service.

·    Provide health consultation (as trained) to customers who ask for health advise and/or check-up sessions.

·    Accept bookings and making changes to the bookings of members/guest on the phone and within the studio.

·    Give information to the customers about their schedules, bookings and update the online-booking-system.

·    Update classes, courses, prices & packages, instructors, updating the point-of-sales (POI) on the online booking system.

·    Provide support by taking photos, writing and translating inspirational posts for the marketing campaigns and sending it to potential customers through social media channels such as: Facebook, Web-Chat, LINE, Instagram and any other marketing channels.

·    Help create a community and a community-feeling when engaging with customers/guests before and after class.

·    Show interest in members/guest physical improvements and encourage them in a positive and friendly way to reach their personal goals and to upsell packages and activities provided.

·    Follow up actively on regular and potential customers/guests by phone, email, LINE or verbally at the studio, according to the Studio's sales strategy.

·    Follow up with active members whose packages are expiring, advising them on the renewal of their packages in order to promote sales.

·    Take care of the daily accounting tasks such as: updating income & expenses files, petty cash and daily cash sheets, daily credit card settlements and other related tasks.

·    Keep track of the Pilates instructors schedule and members on the online booking system.

·    Close or open of the studio and making sure all Pilates machine accessories are put away, all machines are wiped, all air conditions and lights switches are turned off and the studio door is locked.

·    Integrate with the working staff and members in a cooperative way, respect your co-workers as equal, regardless of their background, age or skin-color.

·    Sell and market by proactively making proposals and executing them on our marketing channels such as: Instagram and LINE.

·    Represent Swiss Pilates Bangkok and all its activities and offers in the public.

·    Support the manager on specific tasks such: as research, marketing, arrangements with third party, providing translation support to facilitate management discussions, and as well as interacting with the building's administrative and maintenance team.

·    In our studio space you may be looking after high-profile people who value their privacy, so a degree of confidentiality is non-negotiable.

·    Ambition to develop is welcomed but not essential, this role offers the potential to develop into a Manager in the future.

·    Maintain a friendly and professional attitude at all times.

What we are looking for:

·    A passion and all-round knowledge of fitness is preferable.

·    Rapport building skills are essential for working in our studio, every guest is a loyal member or a potential new member, so every interaction is crucial.

·    As the smiling face that greets every member and guest to our studio, you'll have a bright personality and genuine warmth with a passion for outstanding hospitality.

·    A positive, approachable personality with excellent customer service skills.

·    Good sales, social media and making short reels for Instagram posts.

·    Experience in a customer-facing role (hospitality, retail, or reception experience preferred).

·    Strong communication skills and the ability to engage with a variety of people.

·    Ability to multitask and work independently.

·    Working hours 12pm - 8pm (Mon,Tues,Thurs,Fri) and 9am to 2pm (Sat,Sun) Wednesday's off.

·    Passion for health, fitness, and well-being is a bonus.

If you feel this new role in a new branch is for you, please email your CV/Resume to Khun Minnie

Business Operation and Administrative Support - (Contract 2 Years)

Location: Sathorn, Bangkok

Working Day/Time: Mon-Sat, hrs.

On Board: : January 1, 2026 to December 31, 2027

Major Tasks and Responsibilities:

1)    Optimize growth, market share, profitability and value creation to meet or exceed Owner short and

long-term business and operational objectives; control costs

2)    Market and sales data analysis

3)    Close dialogue with Regional Product Management and Order Management to understand most up-

to-date product availability, production and logistics issues

4)    Prepare ASEAN+JKT input to global industrial business steering meetings, as well as Regional Sales

Meetings (RSMs)

5)    Supports ASEAN+JKT processes e.g. forecast process, and budget processes

6)    Caretaker for all sales related systems in ASEAN+JKT, e.g. IBP, C4C, CRM, ROI PE, SharePoint etc.

7)    Coordination and organization of events (sales meetings, team workshops and customer events) and

training sessions aimed at CO ASEAN+JKT

8)    Regional project and project implementation support

9)    Admin management (e.g. Opex cost management)

10)  Safety and Compliance

11) Supports Business Operation and Support Manager for the following

a.    Quarterly forecasts

b.    Monthly steering cycles starting with volume and price outlook

c.    Order monitoring, gap analysis and corrective action

d.    Monthly reviews

e.    Work closely with Order Management and Regional Product Management

f Work closely with planners and controllers

g.    Various analyses and numerous internal reports

h.    Key projects

i Administrative support

Qualification:

1)    Commercial University degree or equivalent with experience in commercial field

2) Minimum 3 years of experience.

3)    Language Ability: Good command of English

4)    Solid command of Microsoft office applications

5)    Analysis (qualitative and quantitative analysis, strong logic and structure, beyond just excel skills)

6)    Strong stakeholder management, able to "stand your own" against / and influence experienced sales

managers

7)    Able to see the big picture

8)    Project management skills

9)    Ability to manage responsibilities self -directed and with high degree of independence

10)   Team spirit, initiative and effective communication

11)  Capability in dealing with culture complexity among ASEAN+JKT countries

Position:
Administrative support staff

Place:
Bangkok, Thailand

Responsibilities:
We require a supportive staff for a senior supervisor who can work with Thai local governments and related public documents.

Application Form:

Administration

1 Answer incoming calls and assist with general office inquiries

2 Order and manage office supplies

3 Support team logistics (e.g., van booking, hotel reservations, restaurant search)

4 Register new employees for:

• Social Security
• Provident Fund
• Group Insurance
• Office entrance cards etc.

5 Handle office errands (e.g., Revenue Department, post office, company mailbox, other vendors etc.)

6 Coordinate Visa and Work Permit (WP) Processes

• Work with BM Account for visa and WP-related matters
• Prepare necessary documents for visa renewal (as listed by BM)
• Report 90-Day Stay for Japanese Staff

7 Support Internal Events and Bookings (e.g., via Event Banana)

• Assist in arranging internal events or team activities through platforms like Event Banana

Accounting

1 Issue invoices (transitioning to an online system)

2 Record invoice and receipt numbers in the tracking sheet

3 Handle internal advance payment procedure

4 Print and send withholding tax forms via post

5 Prepare financial reports:

• Payment vouchers
• Receipt vouchers
• Petty cash vouchers
• Bank reports

6 Follow up on payments and confirm with clients

Qualifications:

• Thai language as a first language (or the equivalent level)
• Communicable in English, both writing and speaking.
• Able to use MS office applications. (Word, Excel, Powerpoint)
• Being familiar with online accounting tools is a plus.

Remark:
Commuting to the office is required.

• ต้อนรับและให้ข้อมูลรายละเอียดหลักสูตรแก่ผู้สนใจ รวมถึงการนัดหมายทดสอบวัดระดับภาษา
• สื่อสารและตอบคำถามทั้งทางโทรศัพท์และช่องทางออนไลน์ ดูแลนักเรียนและผู้มาติดต่อ
• จัดทำและดูแลงานธุรการ เช่น การบันทึกข้อมูล การจัดเก็บเอกสาร การรับชำระค่าคอร์ส การออกเอกสารที่เกี่ยวข้อง
• ประสานงานด้านการเรียนการสอน จัดตารางเรียน และตรวจสอบความถูกต้องของตารางเรียน
• ประสานงานระหว่างครู นักเรียน และผู้ปกครอง รวมถึงการประสานงานกับสาขาต่าง ๆ
• ดูแลความเรียบร้อยโดยรวมภายในสถาบัน
• ปฏิบัติงานอื่น ๆ ตามที่ได้รับมอบหมาย

คุณสมบัติผู้สมัคร

• จบการศึกษาระดับปริญญาตรีขึ้นไป
• มีทักษะการสื่อสารที่ดี บุคลิกภาพและมนุษยสัมพันธ์ที่เหมาะสม
• มีความละเอียดรอบคอบ รับผิดชอบงานเอกสารและงานธุรการได้อย่างเป็นระบบ
• มีทักษะการใช้คอมพิวเตอร์พื้นฐาน (เช่น Microsoft Office, Google Workspace)
• สามารถทำงานประสานงานหลายฝ่ายได้อย่างมีประสิทธิภาพ
• หากสามารถสื่อสารภาษาอังกฤษได้ในระดับที่ดี จะได้รับการพิจารณาเป็นพิเศษ
• มีความกระตือรือร้น ขยัน อดทน และพร้อมเรียนรู้งานใหม่ ๆ
• สามารถทำงานในวันเสาร์ – อาทิตย์ได้ (ทำงาน 5 วันต่อสัปดาห์ หยุดวันธรรมดา)

สวัสดิการ

• เงินเดือน ค่าทำงานล่วงเวลา และค่าคอมมิชชั่น
• โบนัส และทริปประจำปีของบริษัท
• ประกันสังคมและประกันสุขภาพ
• วันหยุดยาวช่วงเทศกาลสงกรานต์และเทศกาลปีใหม่
• เรียนภาษาอังกฤษที่อิงลิชพาร์ค ฟรี

จำนวนตำแหน่งที่เปิดรับ

• สาขาเซ็นทรัลปิ่นเกล้า 1 ตำแหน่ง

The role

Novintra (Thailand) Co., Ltd. is seeking an experienced Administrative and Operations Support professional to join our team in Bangkok. This full-time role will be instrumental in ensuring the smooth running of our office operations and providing valuable administrative support to our growing business.

Key responsibilities

• Provide general administrative support, including scheduling meetings, managing calendars, and preparing correspondence and reports;
• Organize and maintain digital and physical files, ensuring that documents are easily accessible and compliant with company policies;
• Assist in the coordination of daily operations, helping to streamline processes and improve workflow efficiency;
• Input and maintain accurate data in various systems and databases, ensuring data integrity and confidentiality;
• Serve as a point of contact between departments, facilitating effective communication and collaboration across teams;
• Assist in planning and organizing company events, meetings, and training sessions, including logistics and material preparation;
• Monitor and maintain office supplies and equipment, placing orders as needed to ensure smooth operations;
• Prepare regular reports and presentations to support management in decision-making and operational planning.
• Issuing invoice, track the oversea payment.

What we're looking for

1. Thai citizenship
2. Proven experience in an administrative or operations support role, preferably within a similar industry (New graduates are welcome)
3. Strong organisational and time management skills with the ability to prioritise tasks effectively
4. Excellent communication and interpersonal skills.
5. Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook
6. Attention to detail and a problem-solving mindset
7. Flexibility and the ability to adapt to a fast-paced, dynamic environment
8. Fluency in both Thai and English, both written and verbal

What we offer

At Novintra, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including healthcare coverage, opportunities for professional development, and a collaborative team culture.

About us

Novintra (Thailand) Co., Ltd. is a leading provider of innovative business solutions. With a focus on driving operational excellence, we partner with our clients to help them achieve their strategic goals. Our talented team is dedicated to delivering exceptional service and creating value for our customers.

If you are excited about this opportunity and believe you have the necessary skills and experience, we encourage you to apply now.

This job is with United Nations, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Result of Service

Duration of contract: 1 November April 2026 Outputs to be delivered in digital copy and event planning and coordination to be delivered on site. The performance will be evaluated based on

• Timely Delivery: All deliverables are submitted within the agreed timeline.
• Quality: Comprehensive, accurate, and well-structured documentation.
• Effectiveness of Coordination: Demonstrated ability to facilitate smooth coordination among IPD, provincial authorities, line ministries, ESCAP, and DFAT.

Work Location

Lao PDR and remote

Expected duration

6 months

Duties and Responsibilities

Under the overall guidance and supervision of the Economic Affairs Officer of Innovation, Enterprise and Investment Section of the Trade, Investment and Innovation Division. The contractor will focus on providing logistical and administrative support to the Investment Promotion Department (IPD) for the effective day-to-day implementation of the LIFT 4 Laos initiative. The contractor will support coordination between IPD, ESCAP, DFAT, and other national stakeholders and ensure that operational aspects of project delivery are efficiently managed.

• Coordinate and track daily implementation of the LIFT 4 Laos workplan, including maintaining the activity schedule, budget tracking sheets, and administrative documentation.
• Serve as a liaison for logistical coordination between IPD, provincial authorities, line ministries, ESCAP, and DFAT.
• Assist in organizing and documenting internal and external meetings, workshops, and missions, including preparing meeting agendas, minutes, and logistical arrangements.
• Support the planning and delivery of in-country events and international study tours, including venue arrangements, travel and accommodation logistics, preparation of meeting kits, and coordination with participants.
• Maintain an organized archive of project documentation and ensure all records are up to date and accessible for reporting and audit purposes.
• Support the preparation and submission of administrative inputs for progress reports, including monthly implementation updates and logistics-related reporting inputs.
• Assist with procurement, vendor coordination, and follow-up on payments and contracts as required by the project.
• Provide basic translation support (Lao-English) for logistical materials and correspondence as needed.
• Ensure all logistical arrangements are aligned with ESCAP and DFAT quality, branding, and operational guidelines. This TOR is for a contractor to be embedded in the Investment Promotion Department to provide logistical and administrative support for the implementation of LIFT 4 Laos. The contractor will serve as the on-site focal point to facilitate day-to-day coordination with ESCAP and DFAT, assist in organizing meetings and missions, and support the timely delivery of project outputs. The IC will be hired for an initial period of 6 months, with the possibility of extension subject to satisfactory performance and evolving project needs. The selected candidate is expected to be based in Vientiane for the duration of the contract, hold a Laotian passport, and demonstrate strong proficiency in both Lao and English, including excellent oral and written communication skills.

Qualifications/special Skills

• Master's degree in economics, administration, business, international development or related field is desirable. A bachelor's degree will be accepted if the candidate has at least five years of relevant experience in the required and desired areas. - Experience providing logistical and administrative support to government agencies or development projects, particularly in the areas of investment promotion or economic development. - Familiarity with organizing official events, study tours, or capacity-building activities involving national and international stakeholders. - Strong coordination, organizational, and communication skills, with demonstrated ability to support multi-stakeholder processes and liaise with government counterparts. - Proven experience in managing logistics for meetings, workshops, and travel, including preparation of documentation, event materials, and follow-up reports. - Experience maintaining administrative records, supporting procurement processes, and ensuring compliance with donor or UN administrative procedures. - Fluency in Lao and English, with the ability to support translation and communication across both languages.

Languages

Professional fluency in both English and Lao is necessary.

Additional Information

How to Apply: Applicants are required to complete the screening questions. In addition applicants must include a motivational letter as part of their application. There is a specific section in INSPIRA which allows for this. The letter should detail a technical proposal outlining your approach to achieving the deliverables specified in the job description, with examples of relevant methodologies, tools, or strategies you have successfully employed in similar projects. Additionally, please provide a financial proposal with a proposed consultancy fee per deliverable. Your letter should also highlight at least two relevant projects from your experience, showcasing your qualifications and alignment with the consultancy's objectives. Applications that do not include these elements will not be considered. Please provide answer to the following questions in your application/cover letter: 1. Strong coordination, organizational, and communication skills, with demonstrated ability to support multi-stakeholder processes and liaise with government counterparts. Please explain how you meet this criterion using examples. 2. Proven experience in managing logistics for meetings, workshops, and travel, including preparation of documentation, event materials, and follow-up reports. Please explain how you meet this criterion using examples. 3. Experience maintaining administrative records, supporting procurement processes, and ensuring compliance with donor or UN administrative procedures. Please explain how you meet this criterion using examples.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

EXECUTIVE ASSISTANT / SENIOR EXECUTIVE ASSISTANT – REAL ESTATE DEVELOPMENT

Baht 35,000-50,000

We are a property developer specializing in high-quality residential, commercial, and mixed-use projects. We are seeking a skilled Executive Assistant / Senior Executive Assistant with strong communication and language skills to join our team. The successful candidate will handle correspondence, support our administration and conduct research as needed. We offer an attractive, English-speaking working environment with good colleagues and work variety. You will be working five days a week, within a five-minute walking distance to the MRT Lumpini station.

Responsibilities:

• Make written and oral translations from Thai to English – also during meetings, as needed
• Conduct research on industry-related topics and prepare presentations /reports, as needed
• Communicate and follow up correspondence with the company's partners and suppliers
• Participate in project-related discussions and correspondence for tracking of timelines and progress
• Verify billings and documents related to office and company expenses
• Handle confidential information, ensuring it remains private and secure
• Support the administration function and HR / Accounting management

Requirements:

• Bachelor's Degree
• Outstanding communication skills in both English and Thai
• Familiar with using MS Office
• Familiar with basic research methods and reporting
• Excellent organizational and time-management skills
• Mature, proactive and independent multitasker
• Results-oriented individual with high level of integrity and confidentiality
• Pleasant personality
• Office Hours: 9:00-18:00, Mon-Fri
• Minimum three years of work experience

Interested qualified candidates can submit their full resume in English and a recent photo.