18 Office Administrator jobs in Thailand

**Office Administrator and Relocation Coordinator**:
Bangkok, or Jakarta
- Work Type: Full Time

**About us**:

- We're a financial services company leveraging cutting-edge technology to provide fintech and financial solutions to the underserved Southeast Asia market. Our team is a diverse and carefully selected group of finance and tech professionals worldwide.

With the successful launch of our first product, our top-tier international talent, based in Bangkok, continues to innovate and drive forward in our fast-paced and quality-driven environment.

Our journey is marked by continuous learning, growth, and a passion for our work. We remain committed to breaking new ground, adapting, and thriving amidst the challenges and opportunities that lie ahead.

**Why we need you**
- We need help managing our beautiful office on the 19th floor of the Bhiraj Tower in Emquartier. As the office administrator, you will be responsible for improving our employees' well-being, helping new joiners find their way around the office, and actively helping arrange visas and work permits.

If you like working with people and are looking for a diverse work environment where you can make an impact, we look forward to hearing from you!- Help expats in the relocation process (with the help of a Visa agent)-
- Arrange, plan, and execute office activities-
- Maintain day-to-day operations of a mid-sized office (order stationery, furniture, equipment)-
- Work with our IT team to ensure new joiners have a desk, laptop, and any other material needed.-
- Work on ad-hoc projects that improve our employee experience.**Qualifications**:
Previous working experience as an office administrator-
- Experience in working with a visa agent on international relocations-
- Experience sourcing vendors, comparing quotations, and managing office-management projects**About working with us**- This position is based in our Bangkok office-
- We prefer to collaborate in person and don't offer remote work-
- As an international team, English language proficiency is required- Hiring is something we do with care. Because of that, we believe that having a transparent and thorough recruitment process is critical. If you liked what you've read and are up for the challenge, here is what to expect after submitting your resume:
- You get invited to an initial call with the hiring team-
- Onsite Interviews with relevant team members-
- Offer**Why you'll love it here**- We're all owners; Everyone at Honest gets ESOP (Employee Stock Option Plan)-
- Provident Fund (Optional)-
- Training Course and Book Subsidies-
- You'll be working with the smartest people in the industry-
- A modern office right in the heart of Bangkok-
- Top-of-the-line medical healthcare plan-
- Monthly Wellness Allowance-
- One of the best-funded start-ups in South East Asia with silicon valley investors-
- We don't believe in titles or hierarchy but value contribution & celebrate achievements as a team.**Honest Hiring**
- At Honest, we're working hard to build the future of finance for Asia. To do so, we prioritize attracting the best talent worldwide to join us - regardless of their background and heritage.

At Honest, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, or other class protected by applicable law. We are proud to be an equal-opportunity workplace.

If you want to change how people access to finance in Asia, join us and help us build a global company where we're all proud to belong.

บริษัท:

- WIN-WIN (Asia) Co.,Ltd.
- รายละเอียดงาน:

- record English data about reservation into the computer.
- อัตรา:

- 3 ตำแหน่ง
- เงินเดือน:

- 8,000-16,000 บาท
- สถานที่ปฏิบัติงาน:

- 11th Floor, Phaholyothin Place Building, 408/45 Phaholyothin Avenue Bangkok 10400
- จังหวัด:

- กรุงเทพมหานคร
- คุณสมบัติผู้สมัครงาน:

- 1. 18 years old or older
- 2. can read and type in English
- 3. energetic
- 4. possitive
- 5. work 20-40 hours per week or full time
- รายละเอียดบริษัท:

- We are an international tour operator & Destination management company for niche clienteles, We are providing deluxe, luxury and exclusive travel program for international leisure & deluxe Incentive for leading corporations. We are looking for high calibre, energetic, positive and hospitality minded Thai or Foreigners to join our fast growing team. Our head office is located in Bangkok, Thailand. We are a Dutch Management & Truly Thai Hospitality & Services company.
- สวัสดิการ:

- ประกันสังคม, Overtime, Incentive, Travel Allowance & Bonus
- วิธีการสมัครงาน:

- please send your resume to- tel. 026191660
- ติดต่อ:

- Duangrat Kraisrivathana - General Manager & Director

**WIN-WIN (Asia) Co.,Ltd.**
11th Floor, Phaholyothin Place Building, 408/45 Phaholyothin Avenue กรุงเทพมหานคร 10400

To support our growth in Thailand country, we are recruiting an Account & Office Management Supervisor.

**Roles & Responsibilities**
- Having great experience in handling a full set of accounts in compliance with accounting standards: Accounts Payables (AP), Receivables (AR), and GL.
- Managing all HR-related scope, including but not limited to recruitment, staff claim verification, preparation of essential payroll documentation, and submissions, ensuring strict compliance with Thailand's HR regulations throughout the payroll process.
- Handling all Admin-related scope including but not limited to handling non-trade purchases, managing IT/Office equipment, maintaining proper document filling (softcopy & hardcopy), etc. according to preset SOP.
- Overseeing the business operation to ensure each operation & document flow meets Accounting rules and tax regulations as well as pre-set Company SOP.
- Maintaining strict review and verification processes on all account-related data in documents and systems to ensure high accuracy in the account record.
- Handling all daily aspects of accounting and financial reporting for the company, including bank transactions, AP/AR & depreciation schedule.
- Processing invoices, issuing payment vouchers, and receipt vouchers.
- Optimizing speed, efficiency & accuracy of financial reporting.
- Preparing monthly journals for month-end closing and year-end closing.
- Preparing bank reconciliations and managing company petty cash reports.
- Liaising with the logistics staff to perform monthly or yearly physical stock counts.
- Preparing Monthly Account Closing and management reports in a timely and accurate manner_ (_in Rotarex’s internal _Account System_, AUTOCOUNT_)._
- Coordinating with outsourced Account Firm to ensure Account Closing Report, VAT/WHT/Income Tax filling, etc are done and submitted in a timely and accurate manner.
- Ensuring Outsourced Account Firm’s account closing figure and Rotarex’s internal Account system (Autocount) figure is always tallied and the same.
- Assisting in preparing Yearly Budget Reports & Cash Flow Forecast Reports.
- Liaising with respective parties (eg. banker/ operation team/ customers/supplier/ Europe HQ, auditor, tax officer, etc) to rectify and resolve any account-related discrepancies or errors.
- Preparing documents for annual internal or external account audits and liaising with auditors (if any).
- Handling other ad-hoc duties assigned by the Management.

**Requirements**:

- At least** **2 - 3 Years of “Full Set Account Handling” & “Payroll Handling” related working experience in the related field is required for this position.
- Being familiar with the Thailand VAT Act, Withholding Act, Income Tax Act, and Companies Act will be an advantage.
- Familiar with Autocount Account System or other Accounting Systems will be an advantage.
- Proficiency in English and Thai Language (both spoken & written).
- Detailed, meticulous, and proficient in MS Excel & MS Office.
- Well-organized and responsible with an aptitude for problem-solving.
- Able to meet tight deadlines and with minimum supervision.
- Able to work independently with a high degree of accuracy and efficiency.

**Main Purpose of the Role**

To provide high level confidential support to Country Manager by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively for growth opportunity and/or internal process efficiency.

**Key Responsibilities: Executive Assistant**
- Proactively manage and coordinate the diary of the Country Manager by prioritizing and arranging internal and external meetings. Ensure appropriate briefing papers are prepared and provided.
- Provide secretarial support to the Country Manager, including meeting scheduling, travel arrangements, and expense claims.
- Draft routine letters to a high standard, minute meetings, take messages, and perform other administrative tasks as required to support the Country Manager. This includes drafting agendas, collating papers and reports, taking minutes, and following up on action points.
- Plan and manage key organizational events, such as Townhall conferences, Straumann days, staff briefings, and others as required.
- Assist in preparing sales reports and performance analysis presentations for business reviews and informed decision-making.
- Coordinate and collaborate with cross-functional teams and act as the special project owner assigned by the Country Manager.
- Serve as the compliance officer for Straumann Group Thailand, responsible for legal documents, policies, and documentation filing.
- Manage contract agreements and act as the Company Chop holder to ensure proper approval and record keeping.
- Handle company letters and legal documents, ensuring all requests obtain proper approval.

**Key Responsibilities: Office Management**
- Act as the first point of contact for dealing with correspondence and phone calls.
- Organize and schedule company meetings and support the welfare committee in planning employee activities and events.
- Maintain distributor contracts and customer supply contracts filing, including negotiating with vendors to ensure competitive service.
- Create and manage the office budget, ensuring all employees follow it.
- Monitor office supplies and order new stationery, furniture, appliances, and electronics as required while focusing on cost-effectiveness.
- Organize maintenance companies to keep the office clean and safe and ensure all appliances are in good working order.
- Manage office facilities, purchasing, work with the office building management, and ensure office safety.
- Handle petty cash, company parking lot, and maid service.
- Update the monthly telephone list and maintain records of employees' mobile phones.
- Manage the stock of office stationeries and pantry supplies, as well as order new stock as needed.
- Update corporate hotel rates in Bangkok and UPC.
- Prepare and process all administrative payment requests.

**Qualification**
- Bachelor’s degree in business administration, business analysis, marketing, information technology or a related field.
- Excellent communication and PowerPoint presentation skills to effectively convey data to support informed decision making.
- Project management skills, experience in implementing digital transformation projects within an organization is a plus.
- At least 5 years of sales support, project coordination, or office administration experiences
- Commercial English proficiency
- Payer/learner mindset, pleasant personality, good communication skill.

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

The Environment and Development Division (EDD) assists developing countries in the region through providing advisory services, organizing capacity building tools and activities, carrying out research and analysis and supporting intergovernmental cooperation on environment and development in support of sustainable development.

This position is located in the Environment and Development Policy Section, in the Environment and Development Division. The incumbent reports to the Chief of Environment and Development Policy Section.

**Responsibilities**:
Under the direct supervision of the Chief of Environment and Development Policy Section, and overall supervision of the Director, Environment and Development Division, the incumbent is required to perform the following functions:
Budget and Finance
- Monitors status of expenditures and allotments through I Umoja/SAP, records variations, updates budget tables.
- Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
- Reviews status of relevant expenditures and compares with approved budget.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
- Assists in the preparation of budget performance submissions.
- Prepares statistical tables and standard financial reports.

General Administration
- Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff, consultants, and participants
- Drafts routine correspondence.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work unit files (both paper and electronic).
- Assist in formalizing partnership arrangements through Letter of Agreements (LoAs).
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
- Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.

Contract Administration
- Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Work Experience
A minimum of five years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required.

Experience in the United Nations Common System or international organizations is desirable.

Experience with project monitoring and budgeting is desirable.

Experience with contract management is desirable.

Experience in arranging Letter of Agreements is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official la

**Job no**: 561161

**Contract type**: Fixed Term Appointment

**Duty Station**: Bangkok

**Level**: G-5

**Location**: Thailand

**Categories**: Operations, Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

**_ For every child, better future._**

**_ Learn about what we do to create a fair chance for every child in Thailand, click _**_here_**_._**

**_ How can you make a difference?_**

The Administrative Assistant (Operations) is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes, and policies.

**_ Major Responsibilities_**

**1. Administration**
- Co-ordinate and follows up within the sub-units of CSU, other sections in the office, Country Offices and UN agencies.
- Arranges and co-ordinates internal and external meetings of CSU’s sub-units, other sections and UN agencies for issues relating to the functions of CSU. Assembles notes and references for meetings.
- Undertake information searches and collate data as required.
- Provides back-up administrative support to other sub-units as and when required.
- Undertakes other tasks when requested.
- Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate
- Liaise with HR unit to obtain lists of IP staff eligible for duty-free products for submission to UNESCAP upon approval of the supervisor.
- Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

**2. Procurement**
- Guides managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division and DHR.
- Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logístical arrangements.
- Maintains up-to-date vendor lists, partners, and consultant rosters.
- Closely coordinates with Supply sub-unit and Bidding Committees to administer the bid and quotations opening process. Ensure the security of the bid and quotation document and the transparency of the opening process.

**3. Events/Logistics**
- Supports capacity development activities and conferences by making the logístical arrangements, through engaging with facilitators, caterers and hosts.
- Arranges times through liaising with participants over availability.
- Liaises with budget focal points and section over costs and needs.
- Prepares background materials for participants and uploads cleared materials on the intranet.
- Prepares and maintains agendas on meetings and events related to the work group commitments.

**4. Travel**
- Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.
- Extracts, inputs, maintains, and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
- Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.
- Monitors travel certification and report back to the team.

**5. Invoice Processing**
- Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.
- Uploads electronic files and verifies results to destination system.
- Responds to client transaction status and other inquiries.

**Education**:

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

**Experience**:

- A minimum of 5 years of relevant administrative or clerical work experience is required.

**Language Requirements**:

- Fluency in English and high fluency in Thai is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) is an asset.

**Skills**:

- Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
- Thorough knowledge of UNICEF administrative policies and procedures.
- Organizational, planning and prioritizing skills and abilities.
- Ability to deal patiently and tac

The Food Trust Chiang Mai

The ideal administrative assistant will have prior administrative assistant experience, ideally office food and beverage experience. They will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

**Responsibilities**:
Tasks

Preparing letters, presentations and reports

Manage contract and price negotiations with office vendors, service providers and office lease

Ensuring that health and safety policies are up to date

Organize office operations and procedures

Booking transport and accommodation

Ensure that all items are invoiced and paid on time

Dealing with correspondence, complaints and queries

Attending meetings with senior management

Organize the office layout

Maintain the office condition and arrange necessary repairs

Coordinate with IT service provider on all office equipment and software

Renew food & alcohol, music license and company insurance.

Schedule the office maintenance

Take meeting minutes, accurately enter notes and distribute

**HR Responsibilities**:
TASKS

Set Job description for new position

Maintain all employee records recording new hires, classifications

submitting payroll including service charge

Visa & work permit for expat and Myanmar staffs

**Submit the labor department & social security**: PND1, Social security, PND1 Kor, Kor Tor1, PND91, PND.90 and health insurance

สวัสดิการ
- 5 day of working Mon - Fri
- Salary depend on experience
- Social Security

ประกันสังคม,ค่าอาหาร

ปริญญาตรี

3 ปีขึ้นไป

Proven administrative or assistant experience, Knowledge of clerical practices and procedures

Knowledge of office management responsibilities, systems and procedures, Proficient in MS Office, Ex

Excellent time management skills and ability to multi-task and prioritize work, Strong organizationa

"The Food Trust Chiangmai"
ร้านอาหารเดอะ ฟู้ด ทรรศน์ เชียงใหม่
ตั้งอยู่บนถนนราชวงศ์ ต.ช้างม่อย
เราเป็นที่ตั้งของร้านพิซซ่าอันดับ 1 ใน 5 ของเอเชีย "Peppina Verde"
รวมถึงร้านที่อาหารไทยฟิวชั่นที่ได้รับความนิยมอย่างสูงจากกรุงเทพ อย่าง "ERR"

**Scalia Ventures Co., Ltd.** is a management company of its own established ventures as well as start-ups, with its main HQ in Bangkok, Thailand.

The Company's businesses span across diverse areas, from Financing to Food & Beverage, from FMCG to Media, all the way to IT & Software Apps.

The Company is looking for a skilled PA COORDINATOR for the purpose of further enhancing its day-to-day operations.

You will be based in our HQ office located in Asok, Bangkok - with easy and convenient access to both the BTS and MRT.

**RESPONSIBILITIES**
- **OFFICE MANAGEMENT AND ADMINISTRATION RELATED TASKS**_
- Procurement of whatever is necessary for the optimal functioning of the office (ie. stationary, canteen supplies, IT supplies)
- Make sure that Company purchases are accompanied, or followed by, a Tax Receipt
- Processing online purchases on behalf of the Company (ie. Lazada, Shopee)
- Keeping a record of stock levels (ie. stationary, canteen and IT supplies)
- Supervision of office utility personnel, such as the maid and the messengers
- Manage Juristic Office vs Company relationship, and tackle whatever matters might arise
- Providing parking for new employees, or revising the status quo for the current staff
- Help to organize staff parties or events
- Creating spreadsheets that aid better keeping control of an existing or a new process/task
- Be the custodian of records for assigned Company Property and policies (CPPs: create, file, update and revise)
- Be the custodian of records for Office keys, FOBs and/or cards
- **HUMAN RESOURCES-RELATED TASKS**_
- Keeping attendance records of Company employees via fingerprint scanner logs
- Liaise with Company paperwork, namely Employees Handbook, Canteen Policy, and Company Property Policy
- Mange job posts, update job sites and promote positions as instructed
- Help new employees become acquainted with Company staff
- Organize, monitor, and maintain staff benefits (healthcare, amenities and extras)
- Organize, monitor, and maintain spreadsheets concerning staff time away from the Company (holidays, days off, personal leave, etc)
- Collect, organize and maintain personal details records for every new Company employee

bank account, address, and personal phone)

**QUALIFICATIONS**

Education: Bachelor's - Master's degree
Experience: 2-5 Years
Excellent communication and people management skills
Exceptional organizational and time management skills
Ability to multitask and prioritize
Strong problem-solving skills
Solid knowledge of Microsoft Office Suite and general proficiency around computer software
Showing great initiative, as well as discipline and commitment
Tasks-driven and task-motivated individual
Ability in handling Company’s paperwork/ bureaucracy/ administration
Possessing an excellent eye for detail

**Salary**: Up to ฿25,000.00 per month

Ability to commute/relocate:

- กรุงเทพมหานคร: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- are you located in Thailand?

**Experience**:

- administrative: 1 year (preferred)

**Language**:

- english (required)
- thai (required)

Prepare a variety of business correspondence, reports, spreadsheets and other documents. Maintains time and material reports and related record keeping. Researches departmental budget charges to insure appropriate allocation of expenses. Provides general clerical assistance, including scheduling meetings, filing, copying, pick up and distribution of mail, delivery of messages, etc. Compiles and computes data for routine business reports.

**Essential Duties & Responsibilities**:
**Report and Filing**
- Review and collect operating daily report concerning machine operations (such as activities, parameter, shut down time and restart time) from plants by following Offshore Operations division.
- Input primary data from daily reports into database system.
- Retrieve information from the database and export the information to visualize and analyze.
- Follow up and update operation information that received to confederation.
- Prepare and review statistical reports, operational reports and schedules equipment.
- Handle office tasks such a coordinator and supporter with customer and operation team.
- Manage and control operation document.

**Required Skills or Tools**:

- Administrative and clerical.
- Documenting/Recording Information.
- Logical Thinking.
- English Language: intermediate level
- Computers: Moderate Microsoft office proficiency level
- Data science skill is a plus.

**Physical Demands**

Must be able to communicate and respond to coworkers, customer, vendors, suppliers and emergency cues/alarms, in person and on the telephone, including use of mobile devices

Must wear all required PPE, including fire-retardant clothing, helmets, face shields, hearing protection, safety goggles, steel-toed boots, as applicable.

The company reserves the right to modify this job description at any time. Nothing in this job description restricts the company’s authority to modify a job position or add to or reassign job duties or responsibilities.

**Transforming Energy for a Sustainable Future. **Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core **Values of Integrity, Commitment, Creativity, and Success **into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

**Enerflex is an Equal Opportunity Employer**

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.