27 Office Administrator jobs in Thailand

**รายละเอียดงาน**:
**รูปแบบงาน **:งานประจำ**:
**จำนวนที่รับ **:1 ตำแหน่ง**:
**สถานที่ปฏิบัติงาน **:กรุงเทพมหานคร(ทุกเขต)**:
**เงินเดือน(บาท) **:ตามตกลง**:
**วันหยุด **:วันเสาร์**, **วันอาทิตย์**:
**เวลาทำงาน **:09:00 - 18:00**:
**เวลาทำงานอื่น **:ไม่ระบุ**:
**หน้าที่ความรับผิดชอบ**:
**What to Expect**

**What You’ll Do**

**Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times including SFO cases request and construction vendor coordination**

**Serve as the Store Coordinator to monitor any small work/ renovation project and logistic arrangement for all stores as well as temporary pop up stores**
**Provide administrative, secretarial and support activities for the Thailand based staff**
**Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages**
**Manage distribution of national and international mail and packages - incoming and outgoing**
**Monthly all sites utility bills handling and invoices processing.**
**Ensure the office, kitchen area and meeting rooms are kept neat and orderly**
**Ensure a clean and clear desk policy at all times within the office environment**
**Assist in ad-hoc projects and tasks for Finance, Facilities Management, HR, Communications and IT**
**Escalate matters that require senior management concurrence in a timely matter to line management**
**Sales uniforms ordering and resources allocation**
**Business licenses renewal and registration**
**Perform ad-hoc duties as assigned by line management**:
**คุณสมบัติ**:
**เพศ **:ไม่ระบุ**:
**อายุ(ปี) **:ทุกช่วงอายุ**:
**ระดับการศึกษา **:ไม่ระบุ**:
**ประสบการณ์(ปี) **:3 - 8**:
**อื่นๆ **:ไม่ระบุ**:
**คุณสมบัติเพิ่มเติม**:
**What You’ll Bring**

**Ideally 3-5 years in a similar Facilities or Workplace management role**
**Familiarity with workflow processes, internal procedures and purchase orders**
**Self-started with the ability to work under mínimal guidance and direction**
**Exceptional verbal and written communication skills**
**Able to build and maintain strong working relationships across several business units**:
**สวัสดิการ**:

- **ประกันสุขภาพ**:

- ** สิทธิการเบิกค่าทันตกรรม**

**วิธีการรับ**:
**รับผ่านทาง JOBBKK.COM

**How Will You Make an Impact?**

**What will you do?**

Providing on
- the -ground support to existing and new employees who are based in our offices in countries such as Thailand, Vietnam, Philippines and Indonesia. Ensuring the offices are in good condition and running efficiently according to the facility management process and provide quality office administration and general service. This position is a 12 months contract role, based in Thailand.

**Key Responsibilities**:

- Provision of office administrative and related support services to facilitate the smooth running of the offices
- Be the go-to person for hands-on support for line managers in Vietnam, Indonesia, Philippines and Thailand
- Maintain local employee files and records as the need arises, ensuring full compliance with legal requirements as well as corporate procedures and policies
- Expend responsibilities as and when needed

**How will you get here?**

**Education**
- Min Diploma in any field of studies

**Experience**
- Prior experience working in establish global company
- Strong communication skill especially in English

**Knowledge, Skills, Abilities**:

- Administrative experience
- Organized and detailed oriented

Tesla participates in the E-Verify Program

What to Expect

What You’ll Do- Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times including SFO cases request and construction vendor coordination- Serve as the Store Coordinator to monitor any small work/ renovation project and logistic arrangement for all stores as well as temporary pop up stores
- Provide administrative, secretarial and support activities for the Thailand based staff
- Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages
- Manage distribution of national and international mail and packages - incoming and outgoing
- Monthly all sites utility bills handling and invoices processing.
- Ensure the office, kitchen area and meeting rooms are kept neat and orderly
- Ensure a clean and clear desk policy at all times within the office environment
- Assist in ad-hoc projects and tasks for Finance, Facilities Management, HR, Communications and IT
- Escalate matters that require senior management concurrence in a timely matter to line management
- Sales uniforms ordering and resources allocation
- Business licenses renewal and registration
- Perform ad-hoc duties as assigned by line management

What You’ll Bring
- Ideally 3-5 years in a similar Facilities or Workplace management role
- Familiarity with workflow processes, internal procedures and purchase orders
- Self-started with the ability to work under mínimal guidance and direction
- Exceptional verbal and written communication skills
- Able to build and maintain strong working relationships across several business units

Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

Tesla is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.

**Key Responsibilities/Tasks**

**Administration**
- Handle and assist the Director to understand documents in Thai language, include but not limited to documents from the government and authorities.
- Coordinate between government authorities, lawyers, and the internal office for fulfilling local regulations and requirements.
- Co-ordinate, organise and implement meetings on behalf of the team, including production and organisation of any paperwork, minute-taking as required, and dissemination to other meeting attendees.
- Type meeting notes for the Director and complete any research, data collection or information required as a result of these meetings.
- Research optimum travel prices for Brokers’ travel requirements, produce Travel Request Forms and book travel as required.
- Produce travel itinerary for the Brokers including required documentation in travel pack.
- Liaising with car and hotel companies, ensuring the ACS receives the best travel prices.
- Print, organise and file Group Board documents (including sensitive information, regarding which discretion is essential) for the Director.
- Diarise and prepare for visits to ACS by suppliers, customers, or interviewees, greet and welcome guests on arrival and introduce the visitor(s) to appropriate employee(s).
- Cover the telephones and pick up calls if no-one is available to answer the telephone (e.g. if everyone is already busy on the phone).
- Maintain general tidiness and smart appearance of the office and meeting room.
- Ensure stationery/marketing cupboards are kept fully stocked.
- Sending out marketing to new customers on behalf of the brokers in Thailand.
- Manage meeting room diary.
- Ensure office supplies are stocked, across both offices.
- Collect and file flight files.
- Open and distribute post to the relevant recipient.
- Send Activity Reports to HQ in London.
- Oversee the co-ordination charity, Christmas, and quarterly events for ACS offices.

**Human Resources**
- Raise Purchase Orders for vacancy postings and send to Human Resources.
- Coordinate and organise interviews between Directors and Human Resources, including calendar invitations, booking rooms, IT set up, CV & screening notes printed off prior to interview.
- Collect all documents back from new employees as soon as possible and send copies to Human Resources in a prompt and timely manner.
- Obtain photograph of new employees prior to starting (or on their first day if it has not been possible to obtain one before) and send to Human Resources.
- Conduct Health & Safety Induction for all new employees on first day.
- Liaise with relevant company re: medical etc. applicable to local law.
- Create new employee files and maintain files in line with the HR file audit.
- Work alongside Human Resources with keeping a tracker of the file audit for the employees and submit this to HR each quarter.
- Record holiday & sickness using trackers provided by Human Resources
- Keep the Human Resources team up to date with any information which you feel they should be aware of.

**IT**
- Resolve computer problems assisted by IT Singapore.
- Assessing with IT if system needs upgrading.
- Relay any pertinent computer issues to IT in Singapore.

**Finance**
- Enter Invoices from Accounts.
- Print Invoices & post.
- Monthly credit card reconciliations.

**Other**
- To complete any reasonable instruction from a more senior person.
- This should not be regarded as an exhaustive list of duties and the job description may be amended from time to time.
- Deal with day-to-day office building queries and arrange maintenance or repairs where appropriate, with reference to Country Manager for approval where necessary.
- Regular liaison with service providers.
- Manage Health and Safety in the office to comply with local legislation.
- Manage office supplies and purchase within budget agreed by Country Manager

**Qualifications**
- Degree in Business Administration or relevant disciplines
- Minimum 2 years' experience in office administration gained in multi-national / foreign companies
- Experience in company secretary and/ or start-up environment is a plus
- Fluency in English and Thai
- Strong sense in business common practice in Thailand
- A hard-working team player
- Excellent attention to details
- Exceptional communication skills
- A high sense of urgency
- Ability to thrive working under pressure

**Salary**: ฿60,000.00 - ฿80,000.00 per month

Ability to commute/relocate:

- Thailand: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English and Thai (preferred)

Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
- Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
- Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

**Tasks**:

- Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
- Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
- Update spreadsheets used by accounting, production, and field services
- Schedule and track meetings and appointments, book flights, and handle travel logistics

**Requirements**:

- Fluent in both spoken and written English (comfortable in communication with overseas customers)
- Proven success in office administration
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
- Ability to maintain confidentiality of company information
- High school diploma or equivalent

**Having the following skills is an advantage**:

- Experience in customer service
- Experience working in foreign companies
- Good knowledge in Internet and Ecommerce

**Benefits**:

- Attractive salary package
- Working in One of the largest Ecommerce Agencies in South East Asia - Professional English environment
- Annual company trip inside or outside Vietnam
- Built high-level, and valuable connections
- Performance review twice a year
- Social Insurance, Health Insurance, Annual Leave

Fast career development as PropertyScout is growing fast fuelled by a recently raised USD 5m Series A round from international venture capital companies.
Be an integral part of driving for IPO in 5 years.
International work culture in a proptech startup.
Comprehensive Health insurance on top of standard social security.
Listing Management.
Collect property information, pictures, documents.
Upload, update, and remove listings from the website and other system.
Availability check.
Sales Support.
Administrative and paperwork preparation.
**Front desk**: welcome walk-in customers.
Other administrative work and general duties as assigned by the management.
Office Management.
**Daily accounting**: track for branch s transactions, petty cash.
Manage office supplies.
Qualifications.
Thai national with excellent command of written and spoken english. Additional languages are an advantage.
Fresh graduates are welcome to apply.
Good knowledge of Phuket.
Experience in Real Estate is an advantage, but not required.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Powerpoint etc.), knowledge of CRM system is a bonus.
Basic understanding of accounting.
Detail-oriented, highly organized, diligent, capable to multi-task, reliable, good communicator.
Highly motivated, courteous, service-minded and well presented.
Apply.
**Subject**: Application - Office Administrator / Sales Support (Huahin) - (Your Name).
**Content**: Please attach your updated English resume and answer the following questions below:
Why do you think you are fit for this role.
What are your salary expectations.
When can you start.
**Job skills required**: Accounting, English, Sales, Microsoft Office, Thai
**Job skills preferred**: Excel

Perform on boarding duty for job order delivery.
Data entry of receiving paperwork.
Receive and fulfill orders in a timely, efficient manner.
Response to internal and external customer enquiries and issues promptly, with completeness and accuracy.
Record manually, or into computer, data including customer information, service used, and other information.
Track all orders manually or via delivery software.
Maintains fulfillment order tracking spreadsheet.
Working with coworkers to complete order fulfilment.
Data and General Operations Coordinate with multiple stakeholders to gather and disseminate data manually or via delivery software.
Coordinate and update price and promotion from preferred suppliers.
Data entry and maintain suppliers and/or products information spreadsheet.

**Assist with inventory processes related to operations such as**: receiving, sorting, pick and pack, labeling, and inventory update.
Work with Supervisor and Manager making sure appropriate deliverables are fulfilled properly.
Perform ad-hoc duties assigned.
Qualification At least 4 years working experience in sales support or supply chain or order fulfillment or administration.
Bachelor degree.
Experience with Microsoft Windows, Excel, and Word.
Must be detailed, accurate and process-oriented with excellent organizational skills.
Must have the ability to prioritize and urgently respond to order inquiries and discrepancies as they arise.
Strong work ethic and willingness to take on varied tasks as required.
Ability to multitask and perform repetitive tasks accurately in a fast-paced environment.
IT knowledge and understandable English preferred.
Recruiter Kanchisar Dunmai (กัญญ์ชิสา ดันไหม)

**Job skills required**: Excel, Data Entry

**Responsibilities**
- Arrange document for filing.
- Accurately handling and dealing with numerical data.
- Prepare tasks including clients' information or related.
- Working as a team and will be expected to develop long-term relationships with colleagues.
- Other assignments as assigned.

**Qualifications**
- Good command of English would be an added advantage.
- Proficient of Microsoft Office.
- Related work experience with professional firm will be advantage.
- Ability to work under pressure and multitasking in an international environment.

**Apply

**Visa and Office Management Coordinator**

**Location**: Central Hua Hin, Thailand (Soi 51)
**Company**: Orange Link Service Co., Ltd., an established Swedish Call Center with a successful 11-year presence on site.
**Employment Type**: Full-time
**Salary**: 30,000 - 45,000 THB per month (depending on experience)
**Additional Benefits**: Bonus equivalent to one month's salary per year (paid out every 12th month of employment), Off on Thai public holidays
**Working Hours**: Monday to Friday, 10:00 AM - 5:00 PM (30 min lunch break)

**About the Company**
Orange Link Service is a Swedish call center based in central Hua Hin, Thailand, with 11 years of experience on site. Currently, we have 40 employees, but we are continuously growing and expanding our team. Our goal is to provide exceptional service to our clients, and we are committed to fostering a supportive and dynamic work environment. We are a Board of Investment (BOI) company, which provides us with certain advantages in business operations and work permits. With us, you will have the opportunity to work in an international environment with Swedish colleagues and be an important part of our operations.

**Your Responsibilities**

**Visas and Work Permits**:

- Prepare necessary documents, such as school transcripts and work certificates, required by the authorities.
- Upload these documents into the BOI's single window system.
- Work in an organized manner to ensure that each of our employees applies for visas and work permits promptly and accurately.

**Administrative Tasks**:

- ** Facility Management**: Maintain communication with cleaning staff to ensure the office premises are kept clean and organized.
- ** Maintenance Coordination**: Arrange appointments with handymen as needed for repairs or maintenance tasks in the office.
- ** Procurement**: Place orders for office supplies, including coffee, water, and other essential items, to ensure smooth office operations.
- ** Finances**: Organize all types of receipts for expenses, ensure they are sent to our accounting firm, and maintain ongoing communication with them.
- ** Communication**: Maintain constant contact with our law firm and communicate directly with office staff.
- ** Organizational Development**: Organize the department, document all routines and tasks, and ensure that work is consistently performed to the highest standards.
- ** Other**: Be flexible and assist with other tasks that may arise in the office. For example, accompany colleagues to the