What Jobs are available for Office Assistance in Thailand?

Job Purposes

Perform daily activities for organizational office administration in managing, organizing, coordinating, and developing procedures and communication protocols, inventory control, and task delegation, to ensure organizational effectiveness in operations

Key Roles and Responsibilities

• Execute day-to-day administrative task, including office equipment, stationary, office supplies, canteen, housekeeping, security guard, gardener and driver to ensure effectiveness
• Resolve troubleshooting and facilitate internal departments to support the operations of the organization
• Purchase office supplies and equipment aligning with budget plan to minimize costs and meet the organization's business needs
• Coordinate with related team and functions to create mutual understanding in administrative operations
• Make and analyze summary reports of overall office administration to propose to the direct supervisor and improve the performance of the team
• Perform other responsibilities as assigned

Qualifications

• Bachelor's degree in related field
• Minimum of 0-3 years' experience in related field
• Have knowledge in office management or administration
• Have excellent time management skills
• Be able to multi-task and prioritize work

Additional Information

Position: Office Administration/ Administrative Assistant

Location: Samut Sakorn, Thailand

About Company Profile:

One of Asia leading building material product companies, specializing in service, processing and installation.

Job scope:

This role will bea proactive and detail-oriented Office Administrator who will be based at factory in Samut Sakhon. The ideal candidate will have experience in administrative work, good computer skills, and the ability to coordinate with both internal teams and external clients.

Key Responsibilities:

• Prepare and maintain documents, reports, and records in both digital and physical formats
• Create and update PowerPoint presentations and workflow documents
• Handle incoming phone calls and direct them appropriately
• Manage daily office operations, including supplies and administrative needs
• Coordinate with the production team and ensure client updates and requirements are communicated clearly
• Maintain accurate and timely records of production reports, shipment updates, and general information
• Ensure the office area is organized and information is properly filed and accessible

Qualifications:

• Bachelor's Degree or higher in Business Administration, HR or any related fields
• A minimum of 3 years of experience in administrative function/ management in related business industry (candidates who has direct experience in manufacturing industry are advantage)
• Previous experience in administrative or office support roles preferred
• Proficient in Microsoft Office, especially PowerPoint and Word
• Good written communication in English

Your duties and responsibilities include but are not limited to:

Financial Management & Reporting

• Prepare monthly financial reports and manage departmental budgets for the Regional and the Country Office in Thailand
• Monitor budgets and expenditures to ensure compliance with the organisation's policies, procedures and relevant laws and regulations
• Maintain accurate accounting for all financial transactions, including cross-legal entity transactions and allocation of shared expenses
• Lead multi-currency cash management and banking operations, including monitoring liquidity, update FX rates and reconciling of bank accounts
• Manage organisational credit card expenses, ensuring timely top-ups, proper documentation
• Conduct monthly cash counts to ensure accuracy, accountability, and compliance with internal financial controls
• Maintain proper accounting systems and support annual external audits across legal entities
• Ensure timely and accurate recording of donations in the accounting system and oversee the management of in-kind donations to ensure they are effectively utilised for the maximum benefit of the intended beneficiaries, in alignment with organisation objectives

Administration & Operations

• Oversee logistics, accommodations, and assets to ensure operational efficiency
• Plan and coordinate staff events, ensuring effective use of resources and successful execution
• Maintain a professional, safe, and collaborative office environment
• Manage office site maintenance, repairs, and service coordination.
• Oversee administrative tasks, including documentation, filing, correspondence, and support to other departments as needed
• Maintain relationships with banks and other financial institutions

Human Resources Support

• Support payroll processing to ensure accurate and timely salary payments in compliance with local labor regulations
• Manage the staff welfare benefits, including annual health checks, health insurance, and travel insurance, ensuring timely enrollment and renewals
• File Social Security and personal taxes on time, requiring proficiency in the SVS tax program
• Ensure timely payment of the Workmen's Compensation Fund

We are seeking for a person who meets the following criteria:

Education and work experience

• A strong interest in working for an NGO and to contribute to our vision and mission
• A bachelor's degree in Finance, Accounting, Business Administration, or equivalent education
• Minimum of 10 years of work experience in financial and administrative management, including 5 years in the leadership role in NGO or international development context

Hard skills

• Advance knowledge of financial management, accounting, budgeting and banking operations
• Proficiency in accounting software (e.g., QuickBooks, SunSystems, Sage, or similar)

Soft skills

• Proven leadership skills to form a working environment
• Demonstrate the ability to accept, implement and give constructive feedback
• Excellent communication and interpersonal skills
• Excellent analytical skills and drive for constant development
• Great attention to detail and a critical mind
• Excellent organisational and time-management skills
• Positive attitude, open-mind, and being approachable
• High level of integrity and commitment to transparency and accountability

Language skills

• language skills
• Proficient written and spoken English language skills are required

What we offer:

• A full-time position in our office in Chiang Mai, Thailand
• A multicultural working environment with more than 14 nationalities in the region
• A working culture based on trust, constant exchange, lean hierarchy, and constant learning and development
• Salary will be based on relevant work experience, skills, and knowledge, and includes both monetary and non-monetary benefits

Did we spark your interest? Wonderful Please apply in English with your motivational letter, resume, salary expectations, university transcripts, and two references. The application deadline is 31st October Submit your application here:

We will of course confirm that we have received your application and we will only get in contact with you again if you are selected for an interview.

The application deadline is 31st October 2025.

RESPONSIBILITIES:

• Prepare source data for computer entry and obtaining missing data.
• Thoroughly check content for errors and make corrections as needed
• Key in information and updated data into systems.
• Searching information, Checking and Verifying wording before input to computer.
• Keep manager or supervisor informed of any departmental issues or perceived problems

SKILLS AND ABILITIES:

• Excellent attention to detail including proofreading skills
• Computer skills with the ability to quickly learn new applications and resolve routine technical issues
• Strong organizational skills including follow-up
• Good communication skills both written and verbal
• Good decision-making and problem-solving skills; able to work independently
• Demonstrate a positive, professional attitude and work cooperatively within the team environment
• Ability to multi-task, work well under pressure, and meet deadlines as needed
• Powersports experience or powersports enthusiast a plus

REQUIREMENTS:

• PRIOR DATA ENTRY, administrative or similar experience
• Ability to understand and follow written and verbal instructions and procedures
• Proficient in MS Word, Excel, Google Mail, and calendaring
• Excellent knowledge of spelling, grammar and punctuation
• ENGLISH TYPING AT LEAST 40 WPM ACCURATELY
• New Graduated are welcome
• English CV/Resume is required

Benefits and Perks

• 2 days WFH, 3 days Office a week; Working 5 days Mon-Fri
• Competitive salary, performance bonus, Provident Fund
• Group insurance with health care plus dental fee.
• Ton of Snack, beverages, coffee, and tea
• An inclusive, excited, and friendly team that trusts you and gives you the freedom to be brilliant.
• FYI Center Building 2, MRT Sirikit Center Exit 1
• Awesome team events, yeah we can party.

If you are looking for a challenging job where you can learn new skills and have fun too we encourage you to submit your resume by clicking " Apply Now"

Key Responsibilities:

Management & Leadership:

• Establish, implement, and continuously refine company policies, SOPs, and procedures to ensure consistency, quality, efficiency, and compliance across all business functions.
• Foster interdepartmental collaboration and alignment to achieve strategic organizational goals.
• Lead change management initiatives and drive a culture of accountability, innovation, and high performance.
• Provide clear direction, coaching, and mentorship to managers and team members to strengthen leadership capability across the organization.
• Monitor business performance and identify opportunities to optimize processes, resources, and structures for maximum impact.

Employee Life Cycle Management:

• Manage end-to-end HR functions including recruitment, onboarding, performance management, appraisal, payroll, attendance, employee relations, internal communications, and offboarding.
• Implement and ensure adherence to HR policies and procedures within the Thailand office, aligning with local labour laws and company guidelines.
• Administer employee benefits programs specific to Thailand, ensuring compliance with local regulatory requirements and educating employees on their entitlements.
• Ensure all HR processes are accurately documented, compliant, and aligned with company policies and legal requirements whilst ensuring data integrity and confidentiality.
• Ensure strict compliance with data protection regulations relevant to Thailand, safeguarding employee information.
• Generate regular HR reports for Thailand operations, providing insights on key metrics such as recruitment, retention, and employee relations.
• Act as a key partner in building strong employee relations by addressing workplace issues, promoting engagement, fostering a positive organizational culture, and escalating complex issues to senior HR management as needed.
• Act as a liaison between the local Thailand team and regional/global HR functions.

Performance appraisal & Employee Engagement:

• Conduct performance appraisal processes, identify employee performance and development needs, and propose targeted training or improvement plans.
• Ensure appraisal processes are aligned with business objectives and employee development.
• Design, plan, and execute activities, programs, and initiatives aimed at fostering team bonding, recognizing employee contributions, and enhancing overall workplace satisfaction.
• Ensure all engagement activities are delivered seamlessly and professionally, with clear ownership and accountability at every stage.

Payroll & Budget Management:

• Prepare and process monthly payroll accurately and on time and maintain and update employee compensation records, tax data, and benefits.
• Manage year-end tax processes and employee income statements (e.g. PND1, PND91 in Thailand).
• Develop and monitor HR department budgets and forecasts also prepare annual HR and personnel cost budgets and support financial planning for recruitment, training, and employee welfare programs.
• Track and report on headcount, compensation, and benefit expenditures.
• Maintain proper documentation, filing, and record-keeping processes to meet audit and financial reporting requirements.

Talent Acquisition & Employer Branding:

• Drive a long-term talent acquisition strategy by proactively anticipating future workforce needs aligned with business objectives.
• Lead and oversee recruitment processes from job postings to interviews, and coordinate new employee onboarding and orientation specifically for the Thailand team.
• Utilize multiple recruitment channels, continuously exploring and evaluating new, innovative sourcing platforms to expand talent reach.
• Develop and maintain a talent pipeline through relationship-building with high-potential candidates for current and future opportunities.
• Strengthen and leverage employer branding initiatives to position the company as an employer of choice to attract top-tier talent.

Office Management:

• Oversee the upkeep, cleanliness, and maintenance of office areas and facilities, including rental management, repairs, and equipment servicing.
• Ensure security measures are in place to protect employees, visitors, and company property.
• Coordinate with vendors and service providers to ensure timely completion of repairs, maintenance, and facility-related tasks.

IT Support & Coordination:

• Assist and coordinate with the IT department to support the setup, maintenance, and allocation of IT hardware and software across the organization.
• Facilitate smooth IT-related operations, especially in relation to onboarding, licensing, and equipment readiness.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience 7 years above in human resources and office administration roles, with a demonstrable track record in a leadership or supervisory capacity.
• In-depth knowledge of Thailand HR policies, local labour laws, and regulatory compliance.
• Strong organizational, multitasking, creative and team leadership skills.
• Excellent communication and interpersonal skills, with the ability to effectively resolve conflicts and build strong relationships.
• Fluent in spoken and written English and Thai to effectively communicate with both local and international stakeholders. Alternatively, fluency in spoken and written Chinese and Thai is welcomed.
• Proficiency in MS Office and HRIS tools.
• Ability to work independently, make sound decisions, and take initiative in a fast-paced environment.

Data Entry Officer

บริษัท scalegeotech เป็นผู้นำด้านการให้บริการระบบสารสนเทศภูมิศาสตร์ และพัฒนาโซลูชันทางดิจิทัลสำหรับธุรกิจในอนาคต เราจึงกำลังมองหา Data Entry Officer ที่มีความสามารถในการทำงานอย่างรวดเร็ว และถูกต้อง เพื่อให้เราสามารถส่งมอบงานได้ตามกำหนด

หน้าที่หลัก

• ป้อนข้อมูลลงในระบบคอมพิวเตอร์อย่างถูกต้อง
• ตรวจสอบความครบถ้วนและความถูกต้องของข้อมูล
• สร้างรายงานเบื้องต้นตามความต้องการของผู้บริหาร
• การจัดเก็บและบริหารจัดการเอกสารอิเล็กทรอนิกส์
• ประสานงานกับหน่วยงานอื่นที่เกี่ยวข้องเมื่อมีความจำเป็น

ทักษะและประสบการณ์

• สำเร็จการศึกษาระดับปริญญาตรีหรือเทียบเท่า
• มีประสบการณ์ในด้านงานบันทึกข้อมูล หรือพิมพ์เอกสารอย่างน้อย 1 ปี
• มีความแม่นยำในการทำงาน และสามารถทำงานภายใต้ความกดดันได้ดี
• มีทักษะในการใช้คอมพิวเตอร์และโปรแกรมสำนักงานขั้นพื้นฐานเช่น Microsoft Office
• มีความละเอียดรอบคอบในการทำงาน และสามารถจัดการเวลาได้เป็นอย่างดี

หากคุณมีคุณสมบัติตรงตามที่เราต้องการ โปรดสมัครงานกับเรา เราจะติดต่อกลับหาคุณโดยเร็วที่สุด

Area of Responsibility:

• Verify that Aircraft Technical Log and Maintenance Work Package entries are correct and complete
• Record Equipment replacement in AMOS from Logbooks and scheduled tasks (WO/WP)
• Ensure that all Aircraft Technical Log and Maintenance Work Package entries are correctly entered into AMOS
• Ensure the liaison with Scheduled Maintenance Planning and Engineering Departments in respect of component configuration and status
• Other assignments from the direct Manager

Requirements:

• Bachelor degree program in engineering or technical field
• Be able to read, write, understand and communicate in English language
• Standard computer literacy in MS Office
• Team work spirit
• Able to travel as when it is required

Location: Huai Yai, Pattaya , Chonburi

For our office in Thailand we are searching support for our growth.

Responsibilities:

• Collect information and data from suppliers
• Fill data in company's and client's ERP system, web tools and documents (Word, Excel)
• Collect documents (contracts, etc.) and file them on the server
• Send out queries to suppliers outside of Thailand, monitor, remind, evaluate and collect replies.
• Issue & document sales invoices, collect and document supplier invoices and expenses

Requirements:

• Bachelor's degree in Business Administration or a related field.
• 1-2 years' background as a data entry position will be a plus,(Also welcome fresh graduates)
• Good command of both written and spoken English.
• Keen to learn new things and further develop yourself in an international company.
• Accurate and detail-oriented working style
• High level of communication and interpersonal skills
• Good team player and able to work independently
• Open for a friendly, humorous but demanding working atmosphere
• Good in MS Office (Excel / Word / PowerPoint / Outlook)
• Ability to commute to the office in Huay Yai, Banglamung

Package:

• Good competitive salary package and benefits
• Company insurance program (Health, Dental, Life)
• SSO registration (Social Security)
• Voluntary yearly bonus
• Monday to Friday job
• No Saturday work, no Sunday work, no public holiday work
• 40 hours week (start between 8-10 a.m., leave 5-7 p.m., flexible lunch break)
• 10 days annual leave p.a. + public holidays
• Parental, Maternity leave
• Full company support to develop own skill-set and personal career development
• Big desk, much space, modern office

For interested candidates, please submit your updated CV with full details of working experience, stating your present and expected salary together with a recent photo.

Please contact for email: amp @pro-

Gulf Agency Company (Thailand) Ltd. or GAC Thailand is part of the GAC Group, a global provider of integrated shipping, logistics and marine services with more than 10,000 employees in over 300 offices worldwide. We established in 1992 and provide a comprehensive range of shipping, logistics and distribution service from ship agency to air and sea freight, project logistics, oil & gas support, customs clearance, 3PL and warehousing.

As part of our expansion, we are looking for a dynamic and commercially-driven individual with solid experience to join our team.

Working hours: 5 days (Mon – Fri: 8 a.m. – 5 p.m.)

Working location: Suvarnabhumi Airport (AO1 Building, 4th Floor)

Role Description

This is a full-time on-site role located in our office at Suvarnabhumi airport. You will be responsible for proceeding the Import-Export declaration, customs clearance operations focus on air shipment. Also, handling all about customs issues with solutions to ensure smooth operations, customs clearance and shipment delivery on time and in good conditions.

Responsibilities:

• Prepare the import/export declaration of air shipments and customs formalities clearance.
• Draft the import/export entry to customer to review and approval to proceed for paperless.
• Key the import/export declaration form in paperless system accurately and in timely manner.
• Prepare, recheck, submit and follow up export documents form such as Form C/O, Form FTA, Form E, Form D, etc. from government departments.
• Prepare all shipping documents and recheck the accuracy of import-export documents.
• Cooperate with customs broker for air import/export shipment for shipment clearance.
• Coordinate with all internal and external interested parties e.g. customers, shipping agents/freight forwarders, customs or other related government department etc.
• Monitor and update status to the customers.
• Other job-related duties as assigned.

Qualifications:

• Bachelor's Degree in any fields.
• Min years Import - Export data entry / EDI / Paperless experiences in Logistics, Freight forwarding or equivalent.
• Have experiences in Customs data entry / paperless system and related program is MUST.
• Have experiences in CS Import - Export (Air) is plus.
• Have experiences in Customs Clearance / Certificate of origin / License or Permit (FDA or Tiffa) is plus.
• Have knowledge of FTA, D, E, JTEPA form and H.S. code classification would be advantage.
• Able to communicate in English is plus.
• Have computer skills in MS Office (Word, Excel and outlook)
• Good interpersonal, communication and negotiation skill.
• Service-mind, high responsible, hard working and willing to learn.
• Good problem-solving, logical thinking, adaptability, flexibility able to work with others as teamwork.
• Strong organizational and able to work under pressure.
• Time management skills and able to deliver urgent or completed job on time as schedule and commitment.

Benefits:

• Group insurance: Life/accident and health (OPD/IPD/Dental and giving birth allowance)
• Provident fund
• Annual health check up
• Annual vacation leave: 12 days/year
• Annual salary adjustment and performance bonus

***Interested applicants, please submit your updated English resume with contact phone number, current and expected salary. Salary will be dependent on experience and qualifications. Only shortlisted candidates will be contacted. ***