15 Office Support jobs in Thailand

Performing as the first and second level support to gathers the issues/data for problems reproduction.
Identifying issue scope, expected result, and issue severity.
Investigating technical production issues raised by Call center agent or Internal User and swiftly provide a workaround/resolution within the defined SLA.
Engage appropriate internal resources to resolve technical issues and update our customers on progress toward resolution.
Working closely with Development/Product team to understand new features, configurations and elements to be deployed in each release.
Bachelor s degree in IT, Computer Science, Computer Engineering or related fields.
Knowledge in UNIX, Shell, Oracle Forms, Oracle Report will be advantage.
Knowledge in Oracle database, SQL language is must.
Knowledge in basic SQL query and XML API request/response.
Strong problem solving skills.
English is a must. Good English verbal communication.
Good attitude, Open Minded, Calm & Friendly and Service mind.
Able to work under pressure.
SIAM MAKRO PUBLIC COMPANY LIMITED.
1468 Phatthanakan Road, Khwaeng Suan Luang, KhetSuan Luang, Bangkok 10250.

**Job skills required**: UNIX, English, Oracle, SQL

**Job skills preferred**: XML, Problem Solving

Price integrity / Store Capacity.
Strong Leadership skills.
Experience in store operation/process improvement.
Key Responsibilit.
Be a price integrity expert of the company to responsible on all price integrity oriented matters eg. forecasting price integrity in order to make it accuracy and support all stores to be more effective and efficient in operations.
Problem solver, be a business process lead on price integrity, be a tester for new function, be a project manager to implement price integrity change in stores, etc.
Analysis and forecast the number of Price tab in each week.
Be a centre who owns price integrity data and reports for business.
Responsible on Service awareness projects by gathering service data and produce documents, processes, and activities to promote customer focus and improve service standards and create a warm and friendly atmosphere for staff and customers.
Lead Service Awareness project, gathering data and producing documents.
Track stores service performance and other related data.
Analyze repeated problems / complaints and raise solutions.
Qualifications.
Bachelors Degree in related field.
Have experience in store operation improvement & process improvement.
Ability to take initiative, meet deadlines and commitments, and complete tasks and projects as required.
Good Computer skills, especially on MS Excel, and PowerPoint.
Good Communication and English skills.
Project Management skill.
Can work under pressure and tight deadlines.
Proven experience of collaborative working.
High analytical and problem solving skills.
Strong Leadership skills.
Interpersonal skills.
An organized and detail oriented approach to prioritizing and executing assigned tasks.
Good command of English.
Lotus's.
Ek-Chai Distribution System Co., Ltd.
Buengkum, Bangkok 10230, Thailand.

**Job skills required**: Excel, English, Problem Solving

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

The Environment and Development Division (EDD) assists developing countries in the region through providing advisory services, organizing capacity building tools and activities, carrying out research and analysis and supporting intergovernmental cooperation on environment and development in support of sustainable development.

This position is located in the Environment and Development Policy Section, in the Environment and Development Division. The incumbent reports to the Chief of Environment and Development Policy Section.

**Responsibilities**:
Under the direct supervision of the Chief of Environment and Development Policy Section, and overall supervision of the Director, Environment and Development Division, the incumbent is required to perform the following functions:
Budget and Finance
- Monitors status of expenditures and allotments through I Umoja/SAP, records variations, updates budget tables.
- Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
- Reviews status of relevant expenditures and compares with approved budget.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
- Assists in the preparation of budget performance submissions.
- Prepares statistical tables and standard financial reports.

General Administration
- Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff, consultants, and participants
- Drafts routine correspondence.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work unit files (both paper and electronic).
- Assist in formalizing partnership arrangements through Letter of Agreements (LoAs).
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
- Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.

Contract Administration
- Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Work Experience
A minimum of five years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required.

Experience in the United Nations Common System or international organizations is desirable.

Experience with project monitoring and budgeting is desirable.

Experience with contract management is desirable.

Experience in arranging Letter of Agreements is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official la

**Job no**: 561161

**Contract type**: Fixed Term Appointment

**Duty Station**: Bangkok

**Level**: G-5

**Location**: Thailand

**Categories**: Operations, Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

**_ For every child, better future._**

**_ Learn about what we do to create a fair chance for every child in Thailand, click _**_here_**_._**

**_ How can you make a difference?_**

The Administrative Assistant (Operations) is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes, and policies.

**_ Major Responsibilities_**

**1. Administration**
- Co-ordinate and follows up within the sub-units of CSU, other sections in the office, Country Offices and UN agencies.
- Arranges and co-ordinates internal and external meetings of CSU’s sub-units, other sections and UN agencies for issues relating to the functions of CSU. Assembles notes and references for meetings.
- Undertake information searches and collate data as required.
- Provides back-up administrative support to other sub-units as and when required.
- Undertakes other tasks when requested.
- Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate
- Liaise with HR unit to obtain lists of IP staff eligible for duty-free products for submission to UNESCAP upon approval of the supervisor.
- Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

**2. Procurement**
- Guides managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division and DHR.
- Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logístical arrangements.
- Maintains up-to-date vendor lists, partners, and consultant rosters.
- Closely coordinates with Supply sub-unit and Bidding Committees to administer the bid and quotations opening process. Ensure the security of the bid and quotation document and the transparency of the opening process.

**3. Events/Logistics**
- Supports capacity development activities and conferences by making the logístical arrangements, through engaging with facilitators, caterers and hosts.
- Arranges times through liaising with participants over availability.
- Liaises with budget focal points and section over costs and needs.
- Prepares background materials for participants and uploads cleared materials on the intranet.
- Prepares and maintains agendas on meetings and events related to the work group commitments.

**4. Travel**
- Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.
- Extracts, inputs, maintains, and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
- Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.
- Monitors travel certification and report back to the team.

**5. Invoice Processing**
- Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.
- Uploads electronic files and verifies results to destination system.
- Responds to client transaction status and other inquiries.

**Education**:

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

**Experience**:

- A minimum of 5 years of relevant administrative or clerical work experience is required.

**Language Requirements**:

- Fluency in English and high fluency in Thai is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) is an asset.

**Skills**:

- Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
- Thorough knowledge of UNICEF administrative policies and procedures.
- Organizational, planning and prioritizing skills and abilities.
- Ability to deal patiently and tac

The Food Trust Chiang Mai

The ideal administrative assistant will have prior administrative assistant experience, ideally office food and beverage experience. They will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

**Responsibilities**:
Tasks

Preparing letters, presentations and reports

Manage contract and price negotiations with office vendors, service providers and office lease

Ensuring that health and safety policies are up to date

Organize office operations and procedures

Booking transport and accommodation

Ensure that all items are invoiced and paid on time

Dealing with correspondence, complaints and queries

Attending meetings with senior management

Organize the office layout

Maintain the office condition and arrange necessary repairs

Coordinate with IT service provider on all office equipment and software

Renew food & alcohol, music license and company insurance.

Schedule the office maintenance

Take meeting minutes, accurately enter notes and distribute

**HR Responsibilities**:
TASKS

Set Job description for new position

Maintain all employee records recording new hires, classifications

submitting payroll including service charge

Visa & work permit for expat and Myanmar staffs

**Submit the labor department & social security**: PND1, Social security, PND1 Kor, Kor Tor1, PND91, PND.90 and health insurance

สวัสดิการ
- 5 day of working Mon - Fri
- Salary depend on experience
- Social Security

ประกันสังคม,ค่าอาหาร

ปริญญาตรี

3 ปีขึ้นไป

Proven administrative or assistant experience, Knowledge of clerical practices and procedures

Knowledge of office management responsibilities, systems and procedures, Proficient in MS Office, Ex

Excellent time management skills and ability to multi-task and prioritize work, Strong organizationa

"The Food Trust Chiangmai"
ร้านอาหารเดอะ ฟู้ด ทรรศน์ เชียงใหม่
ตั้งอยู่บนถนนราชวงศ์ ต.ช้างม่อย
เราเป็นที่ตั้งของร้านพิซซ่าอันดับ 1 ใน 5 ของเอเชีย "Peppina Verde"
รวมถึงร้านที่อาหารไทยฟิวชั่นที่ได้รับความนิยมอย่างสูงจากกรุงเทพ อย่าง "ERR"

**Scalia Ventures Co., Ltd.** is a management company of its own established ventures as well as start-ups, with its main HQ in Bangkok, Thailand.

The Company's businesses span across diverse areas, from Financing to Food & Beverage, from FMCG to Media, all the way to IT & Software Apps.

The Company is looking for a skilled PA COORDINATOR for the purpose of further enhancing its day-to-day operations.

You will be based in our HQ office located in Asok, Bangkok - with easy and convenient access to both the BTS and MRT.

**RESPONSIBILITIES**
- **OFFICE MANAGEMENT AND ADMINISTRATION RELATED TASKS**_
- Procurement of whatever is necessary for the optimal functioning of the office (ie. stationary, canteen supplies, IT supplies)
- Make sure that Company purchases are accompanied, or followed by, a Tax Receipt
- Processing online purchases on behalf of the Company (ie. Lazada, Shopee)
- Keeping a record of stock levels (ie. stationary, canteen and IT supplies)
- Supervision of office utility personnel, such as the maid and the messengers
- Manage Juristic Office vs Company relationship, and tackle whatever matters might arise
- Providing parking for new employees, or revising the status quo for the current staff
- Help to organize staff parties or events
- Creating spreadsheets that aid better keeping control of an existing or a new process/task
- Be the custodian of records for assigned Company Property and policies (CPPs: create, file, update and revise)
- Be the custodian of records for Office keys, FOBs and/or cards
- **HUMAN RESOURCES-RELATED TASKS**_
- Keeping attendance records of Company employees via fingerprint scanner logs
- Liaise with Company paperwork, namely Employees Handbook, Canteen Policy, and Company Property Policy
- Mange job posts, update job sites and promote positions as instructed
- Help new employees become acquainted with Company staff
- Organize, monitor, and maintain staff benefits (healthcare, amenities and extras)
- Organize, monitor, and maintain spreadsheets concerning staff time away from the Company (holidays, days off, personal leave, etc)
- Collect, organize and maintain personal details records for every new Company employee

bank account, address, and personal phone)

**QUALIFICATIONS**

Education: Bachelor's - Master's degree
Experience: 2-5 Years
Excellent communication and people management skills
Exceptional organizational and time management skills
Ability to multitask and prioritize
Strong problem-solving skills
Solid knowledge of Microsoft Office Suite and general proficiency around computer software
Showing great initiative, as well as discipline and commitment
Tasks-driven and task-motivated individual
Ability in handling Company’s paperwork/ bureaucracy/ administration
Possessing an excellent eye for detail

**Salary**: Up to ฿25,000.00 per month

Ability to commute/relocate:

- กรุงเทพมหานคร: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- are you located in Thailand?

**Experience**:

- administrative: 1 year (preferred)

**Language**:

- english (required)
- thai (required)

Prepare a variety of business correspondence, reports, spreadsheets and other documents. Maintains time and material reports and related record keeping. Researches departmental budget charges to insure appropriate allocation of expenses. Provides general clerical assistance, including scheduling meetings, filing, copying, pick up and distribution of mail, delivery of messages, etc. Compiles and computes data for routine business reports.

**Essential Duties & Responsibilities**:
**Report and Filing**
- Review and collect operating daily report concerning machine operations (such as activities, parameter, shut down time and restart time) from plants by following Offshore Operations division.
- Input primary data from daily reports into database system.
- Retrieve information from the database and export the information to visualize and analyze.
- Follow up and update operation information that received to confederation.
- Prepare and review statistical reports, operational reports and schedules equipment.
- Handle office tasks such a coordinator and supporter with customer and operation team.
- Manage and control operation document.

**Required Skills or Tools**:

- Administrative and clerical.
- Documenting/Recording Information.
- Logical Thinking.
- English Language: intermediate level
- Computers: Moderate Microsoft office proficiency level
- Data science skill is a plus.

**Physical Demands**

Must be able to communicate and respond to coworkers, customer, vendors, suppliers and emergency cues/alarms, in person and on the telephone, including use of mobile devices

Must wear all required PPE, including fire-retardant clothing, helmets, face shields, hearing protection, safety goggles, steel-toed boots, as applicable.

The company reserves the right to modify this job description at any time. Nothing in this job description restricts the company’s authority to modify a job position or add to or reassign job duties or responsibilities.

**Transforming Energy for a Sustainable Future. **Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core **Values of Integrity, Commitment, Creativity, and Success **into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

**Enerflex is an Equal Opportunity Employer**

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.

**OPERATIONS COORDINATOR**

Scalia Ventures with an established presence in Thailand as well as overseas is looking for a talented, young and energetic individual for the purpose of helping in the day to day in our growing Operations Department.

You will also be required to attend to staff briefings, management meetings and show up on time to your errands and various commitments.

You will be based in our Bangkok HQ. Some of your work might be carried out at different sites, and you will have to show flexibility in traveling outside of the office.

***RESPONSIBILITIES**

: Maintain current businesses and take care of new business

: Be able to create, monitor and executes tasks upon proper understanding of the status-quo

: Coordinating the proper allocation of human resources

: Acquire and run daily tasks/routines

: Preparing and maintaining operations documents and reports.

: Execute assigned plans and deliver over given deadlines

: Report daily to head of departments, as well to Management on a weekly basis
- **REQUIREMENTS** -
- Excellent communication and people management skills

Exceptional organizational and time management skills

Ability to multitask and prioritize

Strong problem-solving skills

Solid knowledge of Microsoft Office Suite and general proficiency around computer software

Showing great initiative, as well as discipline and commitment

Taks-driven and task-motivated individual

Ability in handling Company’s paperwork/bureaucracy/administration

Possessing an excellent eye for detail

**Salary**: Up to ฿20,000.00 per month

Ability to commute/relocate:

- กรุงเทพมหานคร: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- are you located in Thailand?

**Experience**:

- administrative: 1 year (preferred)

**Language**:

- english (required)
- thai (required)

**Career Area**:
Business Support Services

**Your Work Shapes the World at Caterpillar Inc.**

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

**Your Work Shapes the World**

Whether it be groundbreaking products, best in class solutions or creating a lifelong career, you can do the work that matters at Caterpillar. With a 95-year legacy of quality and innovation and 150 locations in countries around the world, your impact spans the globe.

When you join Caterpillar, you are joining a team of makers, innovators and doers. We are the people who roll up our sleeves and do the work to build a better world. We don’t just talk about progress and innovation. We make it happen. And we are proud of that, because it helps our customers build and power the world we live in - the roads, hospitals, homes and infrastructure. Without a dedicated workforce Caterpillar could not effectively meet our customer’s needs. Join us.

**About The Position**:
The position provides administrative support and a certain level of experience and skills needed to segments of the organization. Responsibilities and tasks assigned require some use of independent judgment and initiative.

**Primary responsibilities for this position will be to (but not limited to)**:

- Coordinates small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings.
- Facilitates schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary.
- Facilitates the work of those supported, which includes scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors.
- Assists in the interpretation and enforcement of the HR policies, practices and procedures.
- Ensures compliance with policies through training, coaching, audits and ongoing review of personnel actions.
- Gathers data on employee movement, such as hiring, promotions, lateral transfers and terminations for local input and entry in PeopleSoft system.
- Assists in the administration of Compensation processes, such as merit increases, equity adjustments, promotions and lateral transfers and in notification to local payroll providers. Administers performance management program to ensure effectiveness, compliance and equity within organization.
- Generates various reports to meet statutory or organizational requirements.
- Provides payroll administration when applicable.
- Administration may include following-up on sickness, vacation and overtime; preparing information for payroll external subcontractor; correcting and timely information for PeopleSoft for all modifications; administering EIP and pension fund; and filling all social returns.
- Maintains updated personnel files on each employee. Works with managers to develop and maintain job descriptions.
- Ensures that the descriptions are accurate and that job requirements are comparable to similarly graded jobs.
- Obtains approval from HQ HR before publishing new job descriptions.
- Provides Office Services duties when applicable to meet the facility requirements including dealing with third parties vendors, which provide cleaning, copy machines, office supplies, mail delivery, cafeteria, security, landlord, disaster recovery, etc.
- Coordinates local medical requirements, which provide physicals, drug tests, annual medical visits, etc.
- Assists International Service Employee’s (ISE) needs, such as visa process, work permit, housing search/negotiations, car allowances, schooling information, local market survey, etc.
- Participates in accomplishment of continuous improvement objectives for the department.
- Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data.
- Participates in the identification of problem areas and development of resolutions to address them.

**Job Requirements**:
**Skills and Knowledge Required**:

- Knowledge of company organization with working knowledge of functions and responsibilities of the departments within the assigned administrative area.
- Knowledge of domestic and international travel services as well as scheduling techniques and guidelines involving expense reporting.
- Knowledge of English grammar, punctuation and spelling.
- Ability to operate office equipment including